What Does a HRIS Analyst Do?

Updated on December 17th, 2021
What Does a HRIS Analyst Do?

An HRIS analyst uses information technology skills to manage data and ensure that it's accurate and reliable. HRIS stands for Human Resource Information System. It is a software system used by companies to store information about their employees. A recent study shows that almost half of all businesses don't even know if they have a human resources information system.

The job description for a human resources information systems analyst varies from company to company. Some HRIS analysts are responsible for managing the entire system, while others focus on specific areas such as payroll processing.

An HRIS analyst may also be a business intelligence specialist, business systems manager, enterprise resource planning consultant, or business process management expert knowledgeable in the computer science field and versed in project management practices.

One of the primary responsibilities of an HRIS analyst is to make sure that the information in the database is correct. The HRIS analyst will need to check and confirm data before it can be entered into the system. Data entry errors can cause problems later when finding out how many people were hired at a particular time. In addition, the HRIS analyst needs to verify that there are no duplicates in the records.

Another responsibility of an HRIS analyst according to the HRIS analyst job description may involve ensuring that the information stored in the database is up-to-date. If someone changes their address or phone number, this must be updated in the database to do future searches more efficiently.

In some cases, the HRIS analysts might need to perform statistical analysis on the data to help make decisions. For example, an HRIS analyst might want to see which departments are using the most vacation days.

Other tasks include creating reports and dashboards to show managers what is happening within the organization. These reports could be helpful when deciding whether to hire new staff members or lay off existing ones.

There are different types of HRIS databases available today. The first kind of HRIS database stores information about each employee individually. On the other hand, a different sort of HRIS database keeps track of all employees together. Each type of database has its advantages and disadvantages.

For example, storing individual employee information makes it easier to keep track of each person's history, but it takes longer to search through the records. On the other hand, keeping everyone together means you can use information technology to quickly access any document, without wasting time keying in a lot of information.

The HRIS analyst usually works closely with other team members, including those who work in finance, marketing, customer service, sales, etc. They often collaborate with these teams to develop strategies and implement solutions.

As mentioned earlier, one of the primary responsibilities of an HRIS analyst is to ensure that the information in the system is accurate and reliable. An HRIS analyst ought to answer questions like: "How many people were hired yesterday?" or "Where did our sales go last month?".

To do this, the HRIS analyst would need to look at the data and determine whether it is complete and accurate. Sometimes, the information stored in the system won't match reality. This is especially true if the data was collected manually by human beings instead of automatically from another source.

If the data is not accurate, then the HRIS analyst would have to update it. There are several ways to update the data. Some of them involve manual updates, while others require automated updates.

Manual updates are easy because they only require changing the information in the database. However, this method involves a lot of effort and time. It also increases the risk of mistakes emerging.

Automated updates are much faster than manual updates. They use software programs to change the information in the database without requiring any input from human beings. An excellent example of an automated update program is Microsoft Excel. When you open a spreadsheet file, you can click on a cell, and it will automatically calculate the value for that cell based on the values in the rest of the cells.

An HRIS analyst may need to create reports for various purposes. They are used to provide information to management so that they can make decisions.

A report designer is used to create reports. The report designer allows the HRIS analyst to select specific columns from the database and arrange them in a particular way.

Once the analyst completes designing the report, it can be sent to the printer, becoming a hard copy document. In addition, the report designer can send the information directly to email recipients.

A typical job description for an HRIS analyst includes the following tasks:

• Analyze business requirements

• Develop specifications for new features

• Create user interfaces

• Design reports

• Perform testing

• Make changes as needed

• Implement new features

• Support existing users

• Train new users

• Maintain the system

• Provide technical support

• Troubleshoot problems

• Test new functionality

• Write documentation

• Update content

• Identify missing content

• Determine which content needs updating

Funny enough, a handful of these jobs descriptions mention analytics and reporting. But what does that mean?

Analytics means analyzing data. Reporting means creating documents that summarize the results of the analysis.

So, when we say that an HRIS analyst performs analytics, we're saying that they analyze the data stored in the system. When we say that an HR IS analyst creates reports, they create documents that summarize the results.

HRIS Analyst Qualifications?

More often, the required qualifications for an HRIS analyst will differ significantly depending on the company or organization hiring them. For instance, some companies hire analysts who have experience with SAP Business Objects BI 4.1 or similar products. Others prefer to hire people who have experience working with Oracle EPM or PeopleSoft. Still, others want to hire someone who has worked with SQL Server.

The main thing to remember is that there isn't one single type of HRIS analyst out there. Instead, there are different types of HRIS analysts specializing in different fields. However, most HRIS analysts have a strong foundation in computer science and versed in human resource management software.

Even so, here is a rundown of the vital requirements for one to be an HRIS analyst:

• Experience with relational databases such as MySQL, PostgreSQL, MS SQL Server, DB2, etc.

• Familiarity with SQL statements

• Knowledge of programming languages such as Java, C, VB.NET, Python, Ruby, Perl, etc.

• Strong understanding of object-oriented programming concepts

• Ability to work independently

• Excellent communication skills

• Good analytical skills

• Ability to multitask

• Ability to solve complex problems


Who is an Analyst?

An HRIS analyst is a person who uses data analysis tools to work with a human resources information system. They may also be called an HRIS consultant or HRIS specialist. The HRIS analyst answers questions about how the procedure operates and what reports this software can generate.

What are the Responsibilities of an HRIS Analyst?

An HRIS systems analyst typically works with the data analytics administrator to create reports from the data stored in the database. This involves selecting specific fields from the database and then combining them into comprehensive information using their HRIS analyst skills.

What You Need for Becoming an HRIS Analyst

There are several ways you can become an HRIS analyst. You could enroll in a college program that teaches you how to use human resource management software. Or, if you already know how to use the software, you could take online courses through your local community college or university.

You might also consider taking a computer science course or a certification exam offered by a professional association. Once certified, you would be able to add "certified" after your name and get a chance to work as an HRIS systems analyst.