Human Resource Coordinator

The Full-Time Human Resources Coordinator performs a variety of confidential administrative tasks to support the overall operations of the Human Resources Department. Primary responsibilities include overseeing employee recruitment, onboarding new employees, preparing reports, maintaining department records, assists with benefits administration, payroll, and other departmental inquiries. The HR Coordinator works closely with the HR Manager and the Clinic Leadership Team. This position requires the ability to work under minimal supervision, perform independent assignments, and have strong problem-solving skills.

Principle Duties And Responsibilities
Leads recruitment process (interview to job offer)

• Post internal and external job openings / reviews applications / conducts prescreen
• Works with Hiring Manager to set up interviews, make recommendations and assist in the selection process
• Communicates with all candidates (declined and pursued)
• Extends job offers / arranges and conducts new hire orientation to ensure employees have adequate understanding of who the Eye Clinic of Wisconsin is, reviews the benefits we offer, explains various Clinic policies and expectations, has an understanding of the Clinic’s departments, provides a tour, etc. to provide the best and most welcomed impression possible
• Assists in the administration of employee benefits by ensuring benefit enrollments are accurate and information is transferred to the necessary vendors
• Manages FMLA administration and recordkeeping
• Manages workers compensation process; collects first reports of injuries, reports incidents to carriers, assists in investigations, maintains records of ERW, claims, releases, etc.
• Responds to HR inquiries and answers or directs questions as needed
• Processes employee and/or HR-related changes as needed within the HRIS, recognizing when to communicate information to appropriate staff and department managers when needed
• Assists in maintaining the Clinic’s HR policies and procedures and ensures compliance with government regulations
• Process status changes and update the HRIS system for hires, terminations, job changes, salary/wage changes, benefit changes, personal data changes, and other human resource functions
• Maintains employee files, I9 forms and required documentation for compliance and auditing purposes
• Conducts exit interviews, compiling and reporting on findings
• Assists with the keeping job descriptions current
• Assists in recognition and incentive processes for employees
• Assists Human Resources Manager with other administrative tasks as needed.