HR Administrator Job Description Examples
Looking for the best HR administrator job descriptions? We are here for you.
An HR administrator is an entry-level position in the human resources department, reporting to the HR analyst, HR manager, or HR director. HR administrators are the first point of contact between an employee and the company and deal with internal and external partners. It is an HR administrator who reaches out to the VP of HR, HR directors, and managers with HR-related queries.
Continue reading this post of HR administrator job description samples if you want to know how HR administrators handle different HR processes.
Two HR Administrator Job Description Samples
Here are two HR administrator job descriptions that will help you in recruiting the best candidate for this position.
HR Administrator Job Description – Sample #1
Below is the first HR administrator job description, including key responsibilities and preferred education.
HR Administrator Job Brief
ABC is a growing company looking to fill a vacant position of HR administrator to support our Human Resources department. Your primary task is to become the first point of contact for employees and third parties. This is a fast-paced job, and we are looking for a quick learner with excellent communication skills to fill this position.
Your administrative roles consist of managing various HR documents, such as employment contracts, onboarding company policies, and updating internal databases. Other than this, you will assist HR professionals in the hiring process, from making calls and scheduling interviews with the concerned members.
The HR administrator must reply to emails, take phone calls and answer employee questions in person, take minutes of meetings, and ensure timely completion of all tasks. Our ideal candidate is someone with at least 2 years of working in relevant roles in the past.
Responsibilities
Below are the main job responsibilities of an HR administrator:
- Organize, maintain, and update internal databases with digital personnel records of relevant employee information
- Supervise new employee onboarding, prepare offer documentation, and conduct orientation sessions
- Keep a track record of leaves such as sick or maternity
- Update company policies and FAQ Documents
- Update, maintain, and present reports with KPIs such as turnover rates and hires by each department
- Assist the payroll department by providing employee information on leaves and employee benefits
- Schedule job interviews, contact, screen, and shortlist candidates as needed
- Administer performance management program by monitoring employee appraisals and salary revisions
- Guide employee behavior and launch investigations
- Provide training and development opportunities
- Prepare correspondence, arrange meetings, and process confidential reports and documents
- Handle all employee queries, written or verbal with the utmost confidentiality
- Keep up to date on current issues and matters related to the HR department
- Interact with managers and heads of various departments to disseminate information
Mandatory Skills and Requirements
Here is a complete list of skills and requirements for the role of HR administrator:
- Proficiency in using HR software like HRIS or HRMS
- Digital literate with expertise in using MS Office applications
- Thorough knowledge of labor relations and laws
- Excellent organizational and communication skills
Preferred Education and Qualifications
The following are the preferred education to become an HR administrator:
- Minimum Bachelor’s degree or relevant in the HR field
- Professionals in Human Resources (PHR), or other HR certifications
- Skilled in performance management and employee benefits administration
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HR Administrator Job Description – Sample #2
Here is another HR administrator job description, with a different brief, responsibilities, and skills. Use the one that fits your requirements.
HR Administrator Job Brief
XYZ is a growing digital marketing agency. What started as an idea, has now grown to a full-fledged team of 25 experts covering several projects. With such a rapid rate of expansion, we are having a hard time managing day-to-day HR tasks. Are you digitally savvy? Does the idea of helping others succeed excite you? Do you like helping others? Are you good at using the latest programs and tools to manage the workload? If yes, then we are looking for you.
Our HR department needs someone to fill in the vacant position of HR administrator. Working as an HR administrator, your duties will include updating HR documents and staff records, ensuring legal compliance, reviewing company policies, recording holiday leaves, filing employment contracts, and creating statistical reports.
You must know how to use LinkedIn for researching, approaching, and connecting with the right talent. Other tasks include creating reports on the instructions of the HR manager to help them get a better picture of the hiring trends and employee turnover rate of the company.
Our ideal candidate is someone with prior work experience, however, if you have no relevant job experience but have the right skillsets to fill this role, we encourage you to apply. Our folks at the HR department will provide you with on-the-job training to sharpen your skills and abilities as an HR administrator.
Responsibilities
Here are the key job responsibilities of an HR administrator:
- Maintain and update physical and digital employee records
- Revise and suggest changes in company policies
- Assist the HR Department in the management of day-to-day tasks
- Create and publish job ads on Linkedin
- Maintain professionalism on Linkedin, calls, emails, and in-person visits to potential candidates and newly hired employees
- Prepare, update, and maintain complete documentation in a digital archive
- Notice areas of improvement and provide suggestions to the line manager
- Keep abreast with the industry’s latest news and trends
Mandatory Skills and Requirements
Here is a complete list of skills and abilities required for the role of HR administrator:
- Proficient in HRMS or any relevant HR Management Software
- Literate with solid expertise in using Microsoft Word, Excel, and PowerPoint
- Basic understanding and knowledge of using LinkedIn as a medium to hire top talent and keep tabs on competitors
- Thorough understanding of state and federal labor laws
- Skilled in performance management and employee benefits administration
- Excellent problem-solving and organizational skills with the ability to prioritize tasks
Preferred Education and Qualifications
Here’s a list of qualifications and certifications required by companies:
- At least a Bachelor’s degree in HR, management, or a relevant business field
- Professionals in Human Resources (PHR) or other HR certifications
- Basic knowledge of the recruitment process
Summary
There you go. We provided you with 2 sample HR administrator job descriptions that will help cut your time and effort in finding the most suitable candidate for this role. You must make changes and adjust the job brief as per your company’s role. It is important to be clear and communicate the job roles to the HR administrator before making an offer to them.
FAQs
Here are the most frequently asked questions and answers related to HR administrator job description:
What is the HR administrator role?
Typical duties of an HR administrator are to manage internal HR databases, update employee data, and handle HR functions. The HR administrator develops a calendar and assists employees on their medical leaves and federal holidays. HR administrators handle the majority of the documentation, such as contract formation, recruitment paperwork, and complete employee documentation.
What qualifications and skills do you need to become an HR administrator?
A degree in human resources management is a must for individuals to enter the field. However, it is not necessary to complete a formal degree if you already have relevant experience essential for the HR administrator position. To become an HR administrator, you must have familiarity with business applications, in addition to having strong communication and time management skills.
What is the goal of an HR administrator?
In every organization, HR administrators are responsible for managing the human resources department. They work to make sure that the HR department functions run in a smooth manner by handling employee relations, preparing HR documents, updating records, and more.
Why work as an HR administrator?
Working as an HR administrator is an ideal career choice if you like helping others and working in a fast-paced work environment. HR administrators are responsible for managing the human resources department and ensuring all aspects run smoothly.
If you are new to Human Resources and are looking to break into an HR administrator role, we recommend taking our HR Generalist Certification Course, where you will learn how to build your skillset in HR, build your network, craft an excellent HR administrator resume, and create a successful job search strategy.
