The HR analyst is an interdisciplinary role within the human resources department that deals with HR-related matters through technological tools. It is a vital position since, according to every HR analyst job description, they manage all the essential digital records, assist with any HR-related queries, and analyze HR data to provide rapid solutions to any challenges.
Since the role involves diverse skills and significant experience within the human resources field, its job description can be tricky to get right. However, it is crucial to create the right HR analyst job description since any organization would want the suitable candidate to be well-versed with all the relevant tools it uses to run the HR processes smoothly.
This article describes how an HR analyst role looks and what details should be within its job description. If you are interested in learning via video, check out the link below. Otherwise, move ahead.
Let’s start by understanding what exactly is the role of an HR analyst.
The HR Analyst Role
An HR analyst is responsible for compiling, structuring, and analyzing human resources data to make conclusions that help streamline all processes. In addition, they are responsible for ensuring that all managers within the organization stay updated on the status of queries, issues, and concerns by collecting relevant information as necessary.
HR analysts work extensively with data and gather essential insights that drive business administration decisions. For example, HR analysts gather statistics on compensation for specific job openings, analyze results from employee satisfaction surveys, evaluate training results, and more.
Therefore, every organization that wants to make data-driven choices and ensure their decisions have expected outcomes hires HR analysts to collect and analyze data for such purposes. Additionally, the human resources team at such organizations rely on HR analysts to help achieve smoother HR operations.
You need to have competent human resources knowledge and skills to become a successful HR analyst. If you wish to pursue a quality certification that can train you into a talented HR professional, you should check out our HR certifications at HR University.
HR Analyst Job Description Example
The HR analyst role requires the individual to be familiar with all HR processes and workflows. Additionally, it involves working with enormous amounts of HR data and collaborating with the HR manager to help them make informed decisions. These duties are crucial, and a practical HR analyst job description needs to highlight them.
Before moving on to writing a job summary and looking for a suitable candidate for the HR analyst role, the organization should analyze its requirements. For example, larger organizations have enormous workforces and a lot of data, so they would look for an analyst who can handle more complex HR analytics and have multiple HR analyst positions. On the other hand, the HR analyst responsibilities at a smaller organization's HR department are less complex but more numerous.
Regardless of the organization size, here is an example of the HR analyst job description:
"The HR analyst position involves working with cutting-edge technological tools to provide thorough data analysis and assisting senior HR professionals in crucial decision-making. The suitable candidate will have significant experience within the human resources field and competent computer science skills. Additionally, the HR analyst would help streamline HR processes by suggesting relevant insights and analyzing data about key hr processes."
HR Analyst Job Responsibilities Example
An essential part of any role's job description is its main responsibilities. Hence, the organization needs to be precise about the HR analyst responsibilities in their job description to attract qualified HR professionals for the job.
While the duties differ from organization to organization, here are some core responsibilities that are part of every HR analyst job description:
- Compile HR data and metrics from the human resource information system (HRIS) and payroll outputs
- Design and manage employee surveys and exit interviews
- Develop assessments for potential and current employees and update employment records
- Support recruiting processes with data and statistics for trends and patterns
- Present results of employee performance evaluations
- Gather and disburse government labor statistics, new employment regulations, and labor laws
- Analyze competitor's practices and make recommendations to management
- Educate employees about company policies and HR practices
- Prepare reports of data results and present findings to senior leadership
- Recognize and suggest short-term and long-term goals, milestones, and benchmarks for key performance metrics
- Facilitate implementation of new employee training, development, recruiting, and other related initiatives
- Contribute to system decision-making, scoping, and arranging HR system projects in support of the overall HR strategy
HR Analyst Job Qualifications Example
Once an organization is clear on the responsibilities they expect from their HR analyst, they can chart out the qualifications needed for the role.
While the qualifications can vary based on the intensity of the role, here are some minimum qualifications an organization can include in their HR analyst job description:
- Bachelor's degree in Human Resources Management, Business Administration, Industrial Psychology, or related field
- Human resources certification (SHRM-CP or SHRM-SCP preferred)
- 3+ years of experience working in the human resources field
- 2+ years of experience in human resources analytics
- At least one year of experience in labor relations and compliance
- 2+ years of experience improving employee's experience and performance management through data analysis
- Strong analytical and problem-solving skills
- Proficient with Microsoft Office Suite
- Capacity to apply discretion and maintain a high level of confidentiality when handling sensitive information
- Ability to develop and manage interpersonal relationships at all levels of the company
- Excellent communication skills, both written and verbal
It is crucial to keep in mind that the HR analyst job descriptions should be unique and based on the company's particular needs. For example, suppose the HR team has a Training Coordinator with experience in HR analytics and a Benefits Coordinator with little experience conducting surveys and analyzing market data. In that case, they should look for a candidate with more experience in the compensation and benefits area.
As organizations grow more data-driven, they need more HR professionals with robust analytics capabilities. In addition, every HR team needs individuals to handle their data and extract valuable insights. A talented HR analyst can be the person who extracts such insights and helps make better-informed decisions about matters like employee retention and administrative tasks.
The more detailed you make your HR analyst job descriptions, the higher your chances of finding the perfect fit. It is important to remember that spending the time to put together a well-written job description means spending less time interviewing the wrong people.
Here are some frequently asked questions about the HR analyst role and its importance within human resources departments.
Are HR Analysts Necessary for Better HR Business Administration?
Effective HR decision-making comes from thinking strategically and making choices backed by relevant insights. Within organizations, an HR manager handles much of the HR business administration, and they rely on the HR analyst to provide them with solid insights from data. While the manager can also possess analytical skills, the HR analyst role's core aims are to understand the data, gather insights, and communicate them effectively.
What Do Organizations Look for in the Hr Analyst Role?
Organizations expect their HR analysts to be well-versed with advanced analytical tools and be extremely data-savvy. In addition, they need to be well-acquainted with data storage and visualization technologies and have competent human resources skills. Finally, the HR analyst also has to help manage employee benefits and streamline data processes.
If you are new to Human Resources and are looking to break into an HR analyst role, we recommend taking our HR Certification Courses, where you will learn how to build your skillset in human resources, build your human resources network, craft a great HR resume, and create a successful job search strategy.
Josh Fechter is the founder of HR.University. He’s a certified HR professional and has managed global teams across 5 different continents including their benefits and payroll. You can connect with him on LinkedIn here.