The HR Executive plays an instrumental role in the HR department of an organization. It is an administrative position where HR executives ensure that all employees in the company are performing at their best with high employee morale. A good HR executive performs appraisal samples and provides critical support in all administrative tasks.
Regardless of the HR executive duties, it is important to note that some companies will prefer candidates with industry-related experience. This means a hospital may prefer an HR executive with relevant experience working at hospitals, medical centers, or nursing homes.
However, this varies from company to company. If you can’t find the right candidate with relevant work experience, your company can consider training the HR executive. Finding the right person with excellent communication skills is critical to your organizational success.
Three HR Executive Job Description Samples
We have formulated three samples of HR Executive job descriptions. The responsibilities and skills vary in each and you can choose to apply any one of them according to your requirements.
HR Executive Job Description – Sample #1
The first HR executive job description sample entails a unique job brief, a list of responsibilities, mandatory skills, and preferred education and qualifications. HR managers review, post and shortlist candidates for the HR executive position.
HR Executive Job Brief
We are a Fortune 500 company looking for an HR executive with the right communication skills to take on administrative tasks in our HR Department. As an HR executive, you will maintain records and manage confidential documents. We expect you to have strong organizational skills to manage employee data.
You need to have a clear sense of direction in the labor department.
We require HR Executives to have valuable information about the various aspects of the human resources department.
We require someone with relevant experience, however, fresh candidates are also encouraged to apply.
You will be an excellent negotiator. Dealing with employee appraisals, discussing the payroll, and negotiating salary will be your primary tasks.
It is also important for the HR Executives to keep abreast of any possible changes in employment law (federal and state).
Starting your career as an HR executive is an excellent opportunity to progress in our company. Even if you are not experienced, please don’t hesitate in applying.
HR Executive Responsibilities
An HR Executive’s responsibilities include the following:
- Supervise HR staff performance and guide employees to better performance while ensuring good working relationships with employees.
- Assist the HR department in the hiring process.
- Assist in employee compensation.
- Develop strategies and implement changes that improve job knowledge.
- Adjust employee benefits and incentive programs.
- Ensure a fair recruitment plan and oversee new hiring, interviews, and orientations.
- Collaborate with the CEO to systematically manage the business’s HR policy
- Oversee employee recruitment and boarding skills, wage settlements, and dismissals
- Ensure the application of labor laws.
- Promote a productive workplace and ensure a culture of collaboration and accountability.
- Guide the HR staff as a leading authority in human affairs at all times.
Mandatory Skills and Requirements
- Extensive experience in administrative work such as making transfers and templates, keeping records, and reviewing HR policies.
- Ability to make important strategic decisions for the company.
- Help the organization ensure compliance with all applicable laws.
- Excellent interpersonal skills to help tackle challenges
- Ability to delegate tasks to the HR team according to their priority.
- Thorough understanding of the company’s HR policies and processes.
- Excellent command of the English language.
Preferred Education and Qualifications:
- A Bachelor’s degree in Human Resource Management, with a CGPA of 3.0 or above.
- Relevant diploma or certifications.
- Minimum 5 years of relevant field experience.
- Publications in recognized journals.
HR Executive Job Description – Sample #2
Here is another HR executive job description with a job brief, requirements and education. This is different than the previous one. Feel free to make changes and use them for hiring the right executive.
We are in the hospitality business and in need of a Human Resources Executive to help us in hiring chefs, waiters, and other relevant staff at our hotels.
You will be a critical part of our HR department, overseeing our hiring, shortlisting, and complete recruitment process. Other than knowledge and experience, you will also shortlist candidates based on the hospitality industry’s hiring criteria. Therefore, knowledge of this industry is preferred.
You need to possess excellent interpersonal skills and be exceptional in conflict management. You will also be required to have a deep understanding of our company structure and help new employees adjust without any hiccups.
As an HR executive, you will strive to create a positive work environment where employees feel safe, secure, and well-cared for. The HR executive must also ensure that our hotels comply with all applicable government laws, regulations, labor laws, and industry standards.
While knowledge and experience are preferred, if you believe you have the right skills to make an ever-lasting impact in the hospitality industry, then please come forward. We’d love to hear from you. We also provide on-the-job training to the right executives to continue their learning processes.
The responsibilities of an HR Executive can include:
- Foster a safe work environment with open communication channels.
- Hiring employees at all seniority levels at our hotels.
- Creating and approving budgets for all departments.
- Develop the company payroll.
- Resolve disputes and other possible issues within the company.
- Conducting exit interviews with the outgoing staff members.
- Supervise the dismissal process.
- Identify and provide counseling for employees in distress.
- Work with department heads to determine the training needs.
- Fulfill and adhere to the legal requirements to ensure compliance.
- Creating company policies based on the best HR practices.
- Ensure diversity at our workplace.
- Boost employee morale by celebrating their birthdays.
Mandatory Skills and Requirements
- Excellent communication skills.
- Superlative interpersonal and conflict-management abilities.
- Energetic with a can-do attitude.
- Excellent presentation skills.
- Top-notch knowledge of business administration and human resources management.
- Being a good judge of character and maintaining good relations with the HR team.
- Hands-on experience at MS Office and relevant HRIS programs
- Ability to create customized reports highlighting hiring trends in the industry, employee turnover rates, and other critical data.
Preferred Education and Qualifications
- A Master’s or higher degree in Human Resource Management (or a relevant field of study) from a recognized university, with a CGPA of 3.25 or above.
- HR certifications such as PHR (Professionals in Human Resources)
- Published work in relevant journals.
- At least 3 years of relevant experience.
HR Executive Job Description – Sample #3
This third sample features different HR job descriptions, skills, and responsibilities and offers a different take on the HR Executive requirements.
We are looking for a smart, dynamic, and energetic individual to join our growing company as an HR executive.
As an HR Executive, you will perform necessary administrative tasks in the Human Resources department, such as staff management, hiring processes, social welfare & archiving of HR records.
You will also be responsible for updating HR policies and forecasting recruitment needs for the company. Additionally, introducing changes in the human resources process is also part of the job.
In addition, you will have a number of HR decisions to help push departmental and organizational progress.
The HR executive will be responsible for leading and directing HR activities. Therefore, having a deep knowledge of the company structure is important.
You also need to propose changes that strengthen our position as one of the most desired places to work in the industry. Therefore, the HR officer should focus on sustainability and continuous improvement.
The HR Executive responsibilities include:
- Maintain HR documentation, such as Employee Handbook, Standard Operating Procedures, Policies and Guidelines, Service Agreements, and Contracts of Employment.
- Ensure our compliance as an EEO company by filing an EEO-1 Report to the US Department of Labor every year.
- Help employees with their appraisals, and employee benefits packages.
- Mentor Human Resources staff and provide necessary counseling services as and when needed.
- Oversee and accomplish administrative processes.
- Maintaining compliance with the state, federal or local labor or employment laws.
- Supervising employee recruitment, meetings, and terminations.
- Deal with and investigate employee complaints without any bias.
- Introducing and implementing the use of new technology in the HR department.
- Reporting to the company CEO or superiors.
- Ensuring the application of the company’s HR policies.
Mandatory Skills and Requirements
- Excellent knowledge of the HR cycle.
- Active listening skills.
- Ability to work as a part of a team.
- Organizational and management skills.
- Conflict-management and problem-solving abilities.
- Optimistic approach and ability to see from others’ perspectives.
- Excellent work-ethic and fair dealing.
- Ability to overcome problems relating to racism, sexism, and nepotism.
- Negotiation abilities in dealing with new recruits and payroll.
- Comfortable with the use of Microsoft Office applications.
- Understanding of the HRIS (Human Resource Information System) and its usage
Preferred Education and Qualifications
- A Master’s degree in Human Resource Management (or a relevant field of study).
- A diploma or certifications in relevant courses (online courses are also applicable)
- Minimum 5 years of experience working as an HR executive or HR officer
- Published articles in online or other relevant journals
The extended role of a Human Resource Executive can vary depending on the size of the organization and the industry. Use the job briefs according to your company’s hiring requirements to find the right candidate.
If you are new to Human Resources and are looking to break into an HR role, we recommend taking our HR Certification Courses, where you will learn how to build your skillset in human resources, build your human resources network, craft an excellent HR resume, and create a successful job search strategy.