HR Specialist Job Description Examples

Looking for an HR specialist job description? We’ve got you covered with some detailed human resources specialists’ job descriptions.

An HR specialist is responsible for helping and assisting the HR professionals in the employee recruitment process to hunt for the right and experienced employees for the organization’s needs. They assist the HR teams in recruiting skilled talent and onboarding employees.

In addition, they screen job applications, schedule and conduct interviews, and perform background checks to ensure their work history complies with company requirements and standards or not. Human resources specialists also conduct employee orientations to familiarize them with the company’s work ethics and standards. 

This article provides detailed job descriptions for a human resources specialist job role. You can look at those job descriptions as an inspiration to know more about the role or use for your organization after mandatory edits and changes. 

HR Specialist Job Descriptions Examples

A job description is a brief detail that an organization posts publicly to target potential candidates for their company’s needs. Here we provide some example human resources specialist job descriptions that you may use for your needs, and inspiration to familiarize yourself with their day-to-day job duties and responsibilities. 

HR Specialist Job Description – Example #1

This section covers the first HR specialist job description example which covers a different job brief, responsibilities, and mandatory work experience and qualifications required for this position.

Job Brief

A human resources specialist assists and helps HR professionals in collecting, receiving, and screening job applications from potential candidates. Their job description majorly entails the practical recruitment process which means they hunt for the right talent that can fulfill the organization’s needs. In addition, they are responsible for reviewing the resumes and filtering them for the interview process. 

Furthermore, they perform background and history checks for the candidates to verify whether a potential candidate’s previous work history is authentic and aligns with the required needs. Moreover, they conduct employee orientations and company visits so they are aware of the workplace’s environment and ethics.

Responsibilities

A human resources specialist must:

• Review job applications and conduct technical interviews to screen the talent
• Check and filter applications from potential candidates
• Recruit and onboard new employees
• Work for the betterment of the workspace environment
• Overview of the employee activities and performance from time to time
• Provide detailed reviews of employee performance
• Assist senior HR managers in researching and drafting healthy human resources policies
• Help seniors with the employee increment programs
• Assist the HR professionals in implementing an employee compensation and benefits administration program
• Regular update the employee work records
• Assist and collaborate with HR teams for the effective talent acquisition process

Requirements

An HR specialist must have:

• Bachelor’s degree in human resources, business management, business administration, or other relevant fields
• At least 3 years of proven experience as an entry-level HR recruiter
• At least 2 years of experience as an HR specialist or a junior role
• Complete familiarity with HR processes and programs

Preferred Skills

Here are some preferred qualifications for an HR specialist job post:

• Excellent verbal and written communication skills
• Complete know-how of MS Office suite
• Certified human resources specialist with a certificate from an HR certification institute
• Good organizational skills
• Skills to multitask efficiently and the ability to work in a fast-paced work environment
• Ability to work in a challenging workspace
• Positive attitude towards challenges and excellent problem-solving skills
• Complete understanding of HR digital tools
• Sound knowledge of human resources management software
• Know-how of employee payrolling system
• Strategical thinking and mindset to contribute effectively to the human resources department
• Proven experience in the human resource information system field
• A-Z familiarity with human resources functions and procedures
• Ability to professionally interact with juniors as well as senior HR professionals
• Ability to efficiently work in a time-driven environment
• Good understanding of HR software
• Complete understanding to regularly update the human resource databases
• Ability to securely handle employee records

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HR Specialist Job Description – Example #2

This is another example of an HR specialist job description covering a job brief, in addition to duties and essential experience and skills.

Job Brief

An HR specialist creates and posts job applications for different vacant seats throughout the organization. Moreover, HR specialists are responsible for visiting job fairs to hunt for the right talent for their organization’s needs. They also work on sorting and screening the applications to find the most suitable and professionally skilled candidates.

After sorting and filtering out the job applications, they invite the filtered selected candidates for the introductory and technical interviews to judge their behavior, skills, and attitude. HR specialists then choose the right talent in collaboration with senior HR managers and talent acquisition specialists. After that, they onboard the employees and conduct employee orientations. 

Responsibilities

An HR specialist must perform a set of duties, such as:

• Managing employee record documents
• Updating the company’s private database with the employee records associated with recruiting, onboarding, incrementing, or terminating an employee
• Assisting the new employees and explaining the work ethics and organization policies to them
• Helping new employees understand the legal standards and employment laws
• Recruiting and onboarding new employees and conducting technical interviews to assess their skills
• Ensuring that the company selects suitable candidates for the seat
• Informing the recruited employees about their job responsibilities, work rules, benefits, and promotion opportunities
• Addressing the employee workspace relevant issues
• Ensuring a safe and healthy work environment
• Overseeing the recruitment drive and hiring campaigns
• Performing reference checks and verifying that the experience aligns with company needs

Requirements

Here is what an HR specialist must have:

• Bachelor’s degree in human resource management or business administration with a specialization in human resource
• Proven 3 years of experience as an entry-level HR specialist
• Complete familiarity with HR processes like recruitment campaigns, payroll system

Preferred Skills

Below are the preferred qualifications for an HR specialist job post:

• Master’s degree in human resource management
• Certified HR specialist
• Proven experience as an HR specialist
• Sound understanding of recruitment drives
• Skills to properly follow the company’s recruitment strategy
• Ability to positively contribute to human resource development
• Sound understanding of employee training sessions
• Excellent verbal and non-verbal communication skills
• Complete understanding of legal employment laws
• Problem-solving skills
• Good leadership and mentorship skills
• Good organization and collaboration skills
• Sound understanding of how a human resource department works

HR Specialist Job Description – Example #3

This is the third HR specialist job description example, which includes a brief overview of the job, skills, and qualifications essential for this position.

Job Brief

An HR specialist is a technical person responsible for a technical overview of human resource programs like employee recruitment drives, payrolling structures, and benefits programs. HR specialists are skillful employees who follow the best strategies to screen job applications from experienced candidates for the organization’s needs. 

Moreover, an HR specialist should have a complete understanding of the functional side of the HR department, i.e., complete familiarity with the talent acquisition system, employee relations, onboarding tactics, HR administration, employee record management, and updating databases. They should be specialists in all technical cores that keep an organization up and running. 

The human resources specialists recruit job applicants with excellent interpersonal skills and technical knowledge for the role. Most human resources specialists work in the hiring process of qualified job candidates.

Responsibilities

An HR specialist in an organization must:

• Support and assist the centralized human resources recruitment team in the local employee recruitment and outreach programs
• Assist the HR professionals in reaching the annual recruitment target in a cost-effective yet productive way
• Help the HR administrators with employee record management and training programs
• Resolve employee issues and assist in making a more friendly and healthy work environment
• Provide facility management for the employee concerns
• Report the technical issues to the human resource managers and directors
• Ensure the employee data is securely recorded in the organization’s databases
• Provide guidance and instruction to new employees about the company’s policies and rules
• Arrange and attend the HR meetings to keep up with what’s going on in the HR department
• Interview skilled candidates to testify about their knowledge and skills
• Perform background and history checks to ensure legal compliance
• Research and develop techniques to test and select the potential candidates
• Conduct performance reviews and prepare monthly and annual reports with detailed labor statistics

Requirements

Here is what HR specialists must have to qualify for this position:

• Bachelor’s degree in human resource management, business management, business administration, or other relevant fields
• 2 years of experience as an entry-level HR professional
• 3 years of experience as an HR specialist
• Sound understanding of human resource processes

Preferred Skills

Below are the preferred skills for an HR specialist job:

• Good verbal and non-verbal communication skills
• Excellent management and organizational skills
• Familiarity with human resource tools and software
• Excellent analyzation skills
• Complete understanding of federal and state employment laws
• The strategical mindset to contribute to the development of the HR department
• Understanding how the HR department works and how you can contribute significantly toward the HR development

Summary

There are three different job descriptions covered in this article for an HR specialist role. You can take these example descriptions to know more about the job role, or even use these descriptions for your organization’s needs after mandatory edits.

FAQs

Below are the most frequently asked questions and answers related to the HR specialist job description:

What are the duties of an HR specialist?

HR specialist responsibilities include managing recruitment processes, conducting interviews, drafting HR policies, arranging training sessions, updating employee records, preparing compensation and benefits packages, and working with management and employees to improve work relationships.

What skills do you need to be an HR specialist?

The essential HR specialist skills include excellent oral and written communication skills, problem-solving, leadership, interpersonal intelligence, decision-making, attention to detail, and administrative skills.

What is the job objective of an HR specialist?

The job objective of an HR specialist is to track all HR functions. They are responsible for preparing compensation and benefits packages, creating company policies, maintaining updated employee records, and ensuring a healthy workplace.

Who is the HR specialist?

An HR specialist is a human resources professional who performs specific HR operations, like recruitment, training and development, and employee relations. Their day-to-day processes also involve managing other HR tasks, in addition to performing the specialist’s tasks.