7 Interview Appointment Letter Templates
Wondering what interview appointment letter templates look like? Read the article to find out more.
What are Interview Appointment Letters?
An interview appointment letter helps transfer information between an interviewer and an interviewee. These appointment letters vary according to different circumstances.
On the other hand, the respondent can write to the interviewer requesting a rescheduling of an interview or inquire about other relevant details about the interview. Therefore, there are several types of interview appointment letters.
Job Interview Appointment Letter Template
The interviewer notifies the interviewee, informing him that the application for the job has been received.
Dear (name of the appointee),
This letter is to notify you that the hiring agency has received your application for the job the (post applied for) post in our company. Hence, we would like to appoint you for the interview on (date of the interview) at (time of the interview) in the morning. You are instructed to bring all the documents and other necessities mentioned to you earlier.
We expect your presence on the given date. If you have any problems with that date, you must contact our office and write another application to get a new date. Any delay in your processes will lead to the cancellation of your appointment.
Yours truly, name and designation.
Interview Appointment Letter Template for Cancellation
An interviewee pens this letter to the interviewer explaining an inconvenience deterring them from attending the interview.
Dear (name),
I am writing to report that I cannot attend the meeting on the scheduled date. I was on bed rest after an operation last week. I am writing to ask for an interview appointment, as I don’t want to miss a good opportunity. You can contact me at any time if any issue arises. I feel incredibly regretful, as I was looking forward to being a potential employee at the company.
Yours Sincerely, name and designation.
Interview Appointment Letter of Confirmation
The interviewee confirms that they will attend on the set date.
Dear Mr. /Ms./Mrs.
I look forward to attending the meeting appointment you arranged with me. I will be at your office to participate in the meeting and am more than happy to work with you. Thank you for this opportunity. If there is any issue regarding the date or rescheduling, please do not hesitate to contact me on my number.
Thank you for this great chance.
Yours Sincerely,
Human resources office,
(Name of company)
Interview Appointment Letter of Employment
The interviewer writes this letter to the interviewee to let them know they have been considered one of the job applicants. It also gives a deadline for the successful candidate to report to his workstation. If not, HR will presume they are uninterested in the job offer.
Dear [Name],
- This is about your application and interview for employment in [company name]
- We intend to appoint you as a [role] at [company name], [address]. The terms and conditions are mutually agreed upon at the interview and herein set forth. The company will issue you a letter of appointment with detailed terms and conditions.
- You are requested to report for joining the office as soon as possible but not later than [date]. If you do not report by the stipulated date, we will presume that you are not interested in the offer and withdraw without further reference.
- This offer is subject to your clearing the reference and credit checks in due course. It will only stand if you can clear these checks.
- A duplicate copy of this letter, duly signed, needs to be returned to us as a token of having accepted the offer.
Interview Appointment Letter to Reschedule
The interviewee can request to reschedule his appointment. In the letter, the interviewee must give a concrete explanation for his request.
Request to Reschedule Interview Appointment
I have read the information on your website and meet one of the conditions approved for submitting an interview appointment rescheduling request. However, I also understand that if the company cannot reschedule my assigned appointment, I must either accept my original appointment or my application can be canceled.
Signature of Applicant Date
[You must complete this request and submit any supporting documentation requested. The company will not consider any incomplete requests.]
Please print or type the following:
Name,
Telephone number,
Your original interview appointment
I am proposing this request because I meet the approved condition as documented on the company website (click one):
□ Medical Emergency or Illness [letter of proof from health care provider attached.]
□ Conflict with a Religious Observance. State the Observance.
New Appointment [date]
Interview Appointment Letter for Employee
After a successful interview, the interviewee writes this letter to the hiring company. The letter contains the successful applicant’s pledges to the company and vows that they will fulfill them.
[Date, Month, Year],
[Candidate Name],
[Address Line 1], [City], [State], [Pincode]
Subject: Appointment for the post of [Designation]
Dear [Mr./Ms.] [Name],
We are happy to offer you the position of [designation] with [company name] on the following terms and conditions:
Beginning of employment
Your employment contract will be effective as of [Starting Date, Month, Year]
Job title
Your job role will be [designation], and you will respond to [Mr.] [name], [Supervisor role]
Salary
Your salary and other benefits are in Schedule 1.
Place of posting
The company will post you at [City, State]. You can, however, be required to work at any place of business that the company has or can later contract.
Hours of Work
The average working days are [Start Day] through [End Day]. You will be required to work such hours as necessary to discharge your duties to the company properly. The regular working hours are from [Start Time] to [End Time], and you must be able to work not less than [Number of Hours] hours each week, and if necessary, for some extra hours depending on your responsibilities.
Leave/Holidays
6.1 You are entitled to a casual leave of [number] days.
6.2 You are permitted to [sick leave] working days of paid sick leave.
Yours Sincerely, [Name of Supervisor], [Supervisor Designation], [Date]
Visa Interview Appointment Letter Format
A Visa Interview Appointment Letter is a detailed and confidential document written by embassies worldwide.
Dear Applicant,
The person documented on the attached appointment letter must appear in [address] on the date and time specified in the appointment letter. If any person(s) listed in the attached letter cannot attend the appointment, please inform the consulate by emailing [email protected] as soon as possible. To prepare for your interview, please heed the attached instructions.
On the day of your appointment, be punctual and,
- Bring your interview appointment letter (if applicable).
- If you found your visa interview appointment date on the website but do not have an interview letter, you must reach the Consular Section waiting area on the day of your appointment. You will be permitted to enter only during your scheduled appointment.
- Ensure everyone mentioned in the appointment letter brings all the required documents. Organize documents in the order found in the List of Documents below.
- You are accountable for all information provided in your application. All information is subject to proof.
- The visa interview procedure can take several hours. Please be ready to clear your schedule.
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Conclusion
An Interview Appointment Letter is an official document full of details a hiring agent sends to a job-seeking candidate as a reminder. It can also go to an applying candidate who, on their part, wants an interview set up.
The employer and the seeking candidate, avoid mistakes and create better time allocation. It also makes the application clearer and more straightforward and gives some level of guarantee on the available job.
FAQs
Here are the most frequently asked questions about interview appointment letters.
What is an interview appointment letter?
An interview appointment letter is a formal document issued by a company to a job candidate, inviting them for an interview. This letter outlines the details of the appointment, such as the date, time, and location, and may also include important information like the job description to help the candidate prepare.
Is an interview appointment letter a legally binding contract?
No, an interview appointment letter is not a legal document. It is a formal invitation for the candidate to attend an interview and does not guarantee employment or any other professional relationship. However, the letter plays an essential role in the hiring process by outlining expectations and providing relevant details to ensure clear communication between the company and the candidate.
What should I do if the HR contact name is missing from my interview appointment letter?
If the HR contact name is missing from your interview appointment letter, it’s advisable to contact the HR department directly. You can request clarification regarding the appointment and ask for the correct HR contact person to address any questions or concerns.
Who should I contact if I have questions about my interview appointment letter?
If you have any questions about your interview appointment letter, it’s best to contact the HR contact listed in the letter. The HR contact assists candidates throughout the hiring process, providing additional details or clarification when needed. Contact the company’s HR department directly if no HR contact is listed.
Why is an interview appointment letter important?
An interview appointment letter is important because it establishes clear communication between the employer and the candidate. It helps ensure both parties understand the interview details, including the time, place, and job description. This formal communication is crucial for avoiding misunderstandings during the hiring process. As such, the recruiter must use their official HR contact email.
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