7 Verification of Employment Letter Templates
Are you interested in finding out what an employment verification letter looks like? Then you are in the right place.
Verification letters are documents multiple places require to ensure you work at a company.
Basic Employment Verification Letter Sample
From ABC
Date: August 1, 20XX
Dear XYZ,
This letter is to certify income and employment for [insert pronoun], who has been employed at [company] and holds the title of He/She and has been an employee with [company] since. The company is at [insert pronoun]. The current salary is $ paid yearly/monthly/weekly/bi-weekly /hourly.
The following supporting document(s) are proof of income: (Check all that apply)
- Pay stub
- Wage and tax statement (W-2)
- Tax return (1040)
- Social security proof of income letter
- Workers compensation letter
- Bank statements
All of the information provided is correct to the best of my knowledge.
If you have any questions regarding the information provided, please don’t hesitate to contact me at [phone number] or (email).
Sincerely,
ABC
Sample Employment Verification Letter Template for Past Employee
XX Inc.
XX Main Street
Dallas, TX 75201
August 1, 20XX
XYZ Inc.
444 First Ave.
Dallas, TX 75001
Dear Mr. Gonzalez,
This letter confirms that ABC was employed as a Senior User Experience Researcher at XX Inc. from May 3, 20XX, to September 25, 20XX.
If you have any queries or need additional information, please contact us at 216-333-0101 or [email protected].
Sincerely,
BD
Human Resources Manager
XX Inc.
Employment Letter Template for Current Employee
XX Inc.
XX Main Street
Dallas, TX, 75201
August 1, 20XX
XYZ Loan Company, LLC
222 Second Ave.
Chicago, 75022
To Whom It May Concern,
Please accept this letter as verification of XYZ’s employment with XX Inc.
Employee Name: ABC
Employment Dates: May 2, 20XX – Present
Current Job Title: Senior User Experience Researcher
Current Salary: $140,000
If you have any questions or need additional information, please feel free to contact us at 216-333-0101 or [email protected].
Sincerely,
Richard Ramirez
Human Resources Manager
ABC Inc.
Employment Verification Template with Job Description
XX Company (On Company letterhead)
425 Main Street
Pleasant Hill, CA 94523
Date (Month/day/year)
Commission on Teacher Credentialing
1900 Capitol Avenue
Sacramento, CA 94244-2700
To Whom It May Concern,
This letter confirms the employment of XYZ, who worked for XX Company as an Automotive Mechanic from March 17, 1995, until November 23, 2000. John was a full-time employee.
As an Automotive Mechanic, his duties were as follows:
- General automotive repair
- Diagnose defective engines
- Replace defective parts
- Tune-up engines
- Replace brakes
Please contact me at (000) 111-2222 if you have any questions.
Sincerely,
ABC (Name of Supervisor)
The owner (Position/Title)
Employment Verification Template for Visa Process
[Name],
[Date],
United States Embassy
Non-Immigrant Visa Unit
Re: Employment Verification for [Beneficiary]
Dear Sir/Madam,
This letter serves as an employment confirmation letter that [Beneficiary] remains employed with us full-time under the terms of his/her approved visa petition. Accordingly, the duties and responsibilities of the job stay as described in our original letter accompanying the approved visa petition.
We look forward to [Beneficiary] ‘s rapid re-admission to the United States to resume employment with our company and respectfully request that you kindly extend all due courtesies.
Please feel free to contact us if your office requires any further information. Our immigration counsel, XX LLP, can be reached at (215) 935-4659.
Sincerely,
[Company representative’s name],
[Title]
Request Employment Verification Sample from Employer
Company Name or Letterhead
Address
City, State, Zip
Date
Addressee
Address
City, State, Zip
Dear Ms. XX,
We are considering YY for a supervisory position with our company. While we have confirmed the standard information concerning his work history and employment status at your company with the Personnel Department, we would appreciate it if you could write an employment verification and address the following areas concerning his job performance:
- What was the nature of Mr. YY’s position?
- Can Mr. YY’s past job be described as high-pressure?
- Did Mr. YY’s job require him to work on several projects simultaneously?
- Do you think Mr. YY can delegate assignments effectively?
- What do you consider to be Mr. YY’s strengths?
- In what areas do you consider Mr. YY in need of further instruction?
- Would you re-employ Mr. YY?
I appreciate you taking the time on behalf of our interviewing committee.
Yours truly,
XYZ
Verification Template for a Landlord
Many landlords request tenants for an employment letter. This will include the following details:
- Employee hiring date
- Job title
- Employee classification (part-time, full-time, temporary, contract)
- Annual compensation
Company Name or Letterhead
Address
City, State, Zip
To Whom It May Concern,
This letter proves that XX has been working full-time as a with XYZ Company for six months.
XX is trustworthy, hardworking, and competitive. He/She has no existing loans or unpaid bills within our company.
I hope this increases his/her credibility as a possible tenant at your apartment rental.
The company is at his/her current salary of $ paid yearly, monthly, weekly, bi-weekly, or hourly.
Sincerely,
YY,
Human Resources Department
FAQs
Here are the most frequently asked questions about employment verification letters.
What is an employment verification letter?
An employment verification letter is a formal document provided by a current or past employer that confirms an individual’s employment details, such as job title, duration of employment, and sometimes salary. Similar to a new hire checklist, it’s a standard document in HR.
Who typically requests an employment verification letter?
Prospective employers, lenders, landlords, or government agencies often request employment verification letters to verify proof of employment. Additional financial documents like pay stubs may also be required in some cases.
How can I request an employment verification letter from my current or former employer?
To request a verification letter, you can typically contact your employer’s HR department or your manager. Be sure to specify the information needed and the intended recipient.
What details are included in most employment verification letters?
Most employment verification letters include the employee’s name, job title, employment dates, and sometimes salary. If the requesting party requires additional details, they may be provided.
Can I request an employment verification letter for future employment purposes?
Yes, if you’re seeking future employment, many prospective employers will request a verification letter from your current or past employer as part of the hiring process.
How long does it take to receive an employment verification letter?
The time frame varies depending on the employer’s policies. Some employers may provide the letter within a few days, while others may take longer.
Is it possible for a former employer to deny my request for a verification letter?
While uncommon, a former employer may decline your request due to company policies or lack of records. However, most employers comply with reasonable requests.
Can employment verification letters be used for purposes other than job applications?
Yes, they are commonly used for loan applications, rental agreements, and legal requirements where proof of employment or supplemental financial documents like pay stubs are needed.
Are there any legal requirements for what must be included in an employment verification letter?
There are no universal legal requirements, but the letter should accurately reflect the information requested by the recipient, such as a prospective employer or institution.
