How to Write HR Assistant Cover Letter
HR University’s career guides aim to help you advance into the HR assistant career. This article contains an in-depth overview of writing an HR assistant cover letter, which is a fundamental and powerful tool to help you secure your next HR assistant job. Read more to find compelling samples, examples, and a template to create an outstanding HR assistant cover letter.
What is an HR Assistant Cover Letter?
An HR assistant cover letter is an important element of the job application that highlights the candidate’s relevant skills, expertise, and achievements to the prospective employer.
Avoid copying and pasting exact content from the resume. The cover letter should include your relevant experience, interpersonal skills, qualifications, and the value you can bring to the HR assistant role and the company.
A Comprehensive Guide to Creating an HR Assistant Cover Letter
Follow the steps below when creating an HR assistant cover letter.
Research About the Company
Research the company’s values, goals, and services to know what it wants from its employees and HR assistant. This helps you identify and highlight your most relevant skills and experiences.
Customize Your Cover Letter
Customize your cover letter according to the job requirements for the best results. Avoid using the same cover letter for different job applications. Ensure you highlight what makes you a good fit for the company and HR assistant position.
Keep it Concise and Simple
Your cover letter should be limited to one page. Choose a simple format (white background, black font, 12 font size, and Calibri or Times New Roman font style).
Highlight Your Relevant Skills
Add the most prominent skills, experiences, and achievements relevant to the HR assistant job description. This helps the hiring manager to move further with your application. If you don’t have professional job experience, you can highlight your internships and training in this section.
Review, Edit, and Finalize
Double-check your cover letter for grammar, structure, or spelling mistakes. You can refer to your colleagues or friends to review the cover letter.
What is the Objective of the HR Assistant Cover Letter?
The cover letter creates your first impression. Ensure that it is professional and highlights your most relevant skills and achievements to gauge the hiring manager’s attention. A good cover letter aims to convince recruiters about your abilities and tell them a great story about yourself.
Keep the following questions in mind to craft a compelling HR assistant cover letter:
- Why do you think you are eligible for the HR assistant role?
- Why are you passionate about the HR assistant profession?
- Why do you want to work with this specific company?
Outline for HR Assistant Cover Letter
This outline is a part of the general structure of a professional cover letter. You can use this structure while writing a professional cover letter for an HR assistant position:
- Heading (your name, contact details, and date)
- Employer’s contact information
- Opening greetings
- Introduction
- Body
- Closing
- Signature
What to Include in Each Section of Your HR Assistant Cover Letter?
Heading
The heading or the first section of your cover letter contains your contact details, name, and residential and email addresses. Adding your LinkedIn profile’s URL (link) is becoming common as it allows the employer to view your professional profile and network.
Employer’s Information
Include the employer’s (hiring manager’s name, job title, company name, and address) information in this section.
Opening Greetings
It’s ideal for addressing the hiring manager by name, as this helps your cover letter look more personalized. The best way to find the hiring manager’s name is to browse the job description or the company website. If you don’t find the recruiter’s information through these sources, you can address the hiring manager as Dear Sir, Respected Sir, or Dear Mr/Ms.
Introduction
The introduction paragraph is the key section of your cover letter. It grabs the reader’s attention and encourages them to read your cover letter and resume. The reader will ignore your cover letter due to a lack of interest if it doesn’t engage the reader.
Body
This section lets you showcase your core strengths, key competencies, and knowledge about the HR assistant’s position. Generally, the body of your cover letter consists of two to three short paragraphs describing your relevant skills, the HR assistant’s experience, and your interest in the company.
Closing
Use this section to share your contact details to encourage the employer to contact you.
Signature
Include “Yours Sincerely” or “Warm Regards,” and add a digital signature and your name.
HR Assistant Cover Letter Examples
Example #1
Dear [HR Manager]
I am writing to apply for the HR assistant post at ABC Company. With 4+ years of extensive experience, I am keen to join your company as an HR assistant. I am passionate about assisting and streamlining HR routine operations. I am confident that my experiences will add more value to ABC Company’s human resource management team.
In my current role, I assist the HR manager with routine administrative and recruitment processes, record keeping, payroll processing, and clerical support.
I excel in facilitating HR management staff. For example, I screened and shortlisted 10 candidates from a pool of 50 for the second round of interviews with the HR manager, which decreased the hiring duration by 16% and enhanced hiring operations capacity by 42%.
The news about ABC Company activating 17 units in different cities and recruiting 700+ staff in 2021 is thrilling. As an HR assistant passionate about creating efficient hiring processes, I am eager to add more value to your HR structure.
I am attaching my resume with more details about my experiences, certifications, and credentials. Please feel free to contact me at [contact information].
I appreciate your consideration.
[Name]
Example #2
Dear [Employer’s Name]
As an SHRM-CP (SHRM Certified Professional) with 3+ years of experience in HR assistance, I am passionate about streamlining, assisting, and administering HR routine operations.
I have expertise in assisting HR managers with routine administrative and recruitment processes, record keeping, payroll processing, and clerical support.
I am an expert in managing the recruitment process. For example, I managed the interviewing, hiring, and training process of 20 employees in less than 10 days for an ad-hoc project with a short deadline at XYZ Company.
ABC Company’s headhunting, hiring, and retention programs are popular among the human resource community, and I would love to contribute my experience in streamlining ABC Company’s hiring processes and human resource structure.
Please feel free to call me at [contact number] further to discuss the requirements for the HR assistant role.
Thank you in advance.
Warm Regards
[Name]
HR Assistant Cover Letter Template
[Full Name]
[Phone Number]
[Email]
[Website, LinkedIn]
[Date]
[Hiring Manager’s Name]
[Job Title]
[Company’s Name]
[Company’s Address]
Dear [Employer’s Name],
I am eager to join [company name] as an [position title]. I have experience in [list experiences], and I have [list skills]. I am confident that I can serve as an asset to ABC Company.
As the [ongoing job post] at [present company], I am responsible for [list responsibilities]. During my tenure at XYZ Company, [discuss major accomplishments as an HR assistant].
Your [discuss any of the prospecting company’s recent projects] is fascinating. And I hope to join the [title of the job] position because [reasons you want to become a part of the organization].
I would use my expertise in [list relevant skills to the position].
I am attaching my resume with detailed information about my expertise, education, and work experiences.
Please feel free to contact me at [contact information]. Thank you for your consideration.
I look forward to hearing from you.
Sincerely,
[Name]
FAQs
Here are the most frequently asked questions about crafting an effective cover letter for an HR Assistant position.
What should I include in my cover letter for a Human Resources Assistant role?
When applying for a Human Resources Assistant position, your cover letter should highlight your knowledge of HR fundamentals, such as employee relations, employee development, and general human resources management. Emphasize any relevant experience or skills that align with the specific requirements listed in the job posting. Additionally, mention any experience with HR tasks, like handling employee files, assisting in the hiring process, or supporting HR team functions.
How can I showcase my skills in employee relations in my cover letter?
If you have experience in employee relations, this is an excellent skill to feature in your HR Assistant cover letter. Mention specific examples of how you’ve contributed to resolving workplace issues, improving communication, or fostering a positive workplace culture. This shows hiring managers that you can help maintain a productive work environment and support employee satisfaction and engagement, both essential aspects of HR management.
How do I convey my understanding of human resources management in my cover letter?
Demonstrating a grasp of human resources management is crucial for HR Assistant roles. In your cover letter, briefly mention your knowledge of HR principles, from recruitment and employee onboarding to compliance and employee performance management. If you’ve worked with HR software or contributed to the HR team’s processes in a previous role, be sure to include those examples to show that you’re familiar with the complexities of HR work.
What qualities do hiring managers look for in a Human Resources Assistant cover letter?
Hiring managers typically seek HR Assistant candidates who are organized, detail-oriented, and communicative. Your cover letter should convey these qualities through examples of how you’ve supported teams or handled HR-related tasks, such as coordinating employee development programs or managing documentation efficiently. Mentioning your ability to work collaboratively within an HR team is also a plus, as HR Assistants often support multiple HR functions.
How can I highlight my role in employee development programs in my cover letter?
If you’ve been involved in employee development, this experience can be valuable for an HR Assistant position. Describe your role in supporting or organizing training sessions, workshops, or other initiatives that fostered employee growth. This can show your commitment to improving workforce skills and development, a key component of human resources management.
Should I mention my ability to work with the HR team in my cover letter?
Absolutely. HR Assistants play a vital role in supporting the HR team, so it’s beneficial to convey that you work well in a collaborative environment. Discuss any past experiences where you’ve supported the HR team or participated in HR projects, demonstrating that you’re a dependable team member who can handle multiple tasks in a fast-paced HR setting.
