HR Intern Job Description Examples
A human resources intern assists the HR department with their work.
They need to understand employee issues, look into the diverse workforce categories, treat everyone equally, be solution-oriented, and ensure that the company has a good cultural environment.
Human resources interns must be detail-oriented, on their way to attaining a bachelor’s degree in human resources, and able to help the human resources team with administrative tasks.
This article lists various HR intern job descriptions for diverse industries. You can always modify them for other organizations.
HR Intern Job Description Example 1 – Multinational Company
We are seeking an enthusiastic and highly motivated HR intern to assist our HR department with administrative and other tasks.
The HR intern’s duties include updating internal employee databases, data entry, filing HR documents, screening resumes, initiating background checks on shortlisted candidates, and giving recommendations to improve HR policies. You should also be able to work independently in MS Office and have interpersonal skills.
To be a successful HR intern, you must remain aware of the latest developments in company policies.
Ultimately, an outstanding HR intern must demonstrate excellent communication and organizational skills.
The HR Intern is expected to:
- Update company databases by inputting new employee records.
- Screening resumes and application forms to identify prospective employees to fill company job vacancies.
- Schedule interviews with potential shortlisted candidates.
- Post job advertisements on job boards and social media platforms.
- Assist the HR staff in filling employment forms and gathering market salary information.
- Assist in organizing company events.
- Send job offers and rejection letters to candidates.
- Coordinate recruitment processes.
- Respond to the HR team, employee benefits, and other Human Resources related matters.
Requirements
- Bachelor’s degree in HRM or studying toward a degree in Human Resources or related field.
- Minimum of one year of experience working in an office environment.
- Basic understanding of labor laws.
- Familiarity with HRIS (Human Resources Information System) software is advantageous.
- Proficiency in Microsoft Office suite.
- Must have the ability to work as part of a team.
- Should have strong analytical and problem-solving skills.
- Excellent administrative and organizational skills.
- Effective communication skills.
HR Intern Job Description Example 2 – Fintech
Our fintech seeks a motivated intern who can handle multiple HR intern responsibilities.
The HR intern must be interested in labor legislation, conducting special events such as career fairs, and providing administrative support.
The HR Intern must have fresh ideas, be willing to wear multiple hats and work across various departments.
The HR Intern is expected to:
- Handle project management and employee relations within the human resources department.
- Work closely with the human resources manager.
- Work across department managers and manage expectations.
- Write and distribute internship offers and create job postings.
- Give prospective employees a job overview.
- Work for employee development.
- Confirm interviews with prospective candidates.
- Conduct exit interviews.
- Assist with personnel administration, employee information, and employment applications.
- Assist in helping new hires.
- Office Management tasks: sorting employee files, payroll data, and other hr intern duties.
- Input employee records into HRIS such as recruits, leavers, and absences.
Requirements
- Bachelor’s or Master’s degree in Human Resources management.
- Previous experience in Human Resources apprenticeship.
- Must be enthusiastic and have good English communication skills (oral and written).
- Should be able to follow office company working hours.
- Self-starter and not afraid of taking the initiative.
HR Intern Job Description Example 3 – NGO
The objective of the Human Resources Intern is to assist with recruitment, benefits, and hiring actions.
The responsibilities include but are not limited to ensuring the completion of an employee’s payroll, updating contact details, filing, and documenting performance actions.
The HR intern’s job is to ensure accuracy and compliance with relevant company and labor practices and personnel actions and provide logistical support for the recruiting process.
The HR Intern is expected to:
- Assist and manage staff recruitment by informing job applicants of their acceptance or rejection for employment.
- Provide clerical support to the Human Resources department, composing and typing letters and other documents related to HR activities.
- Maintain calendar activities and meetings for assigned staff. Process mail, including receiving and distributing incoming and outgoing correspondence.
- Process personnel forms and maintain records to ensure timely performance evaluations.
- Filing of documents into employee files and new employee files.
- Check all approved leave forms.
- Maintain database for benefits such as Staff Health Insurance/ Accident Insurance Plan.
- Should be able to support recruitment activities, including coordinating the jobs mailbox, saving and filing all candidate applications in relevant files and on trackers.
Requirements
- Minimum Bachelor’s degree in Human Resources Management, Administration, or any other related field.
- A year or less of experience working in an organization’s human resources department.
- Maintain job boards, write job descriptions, and maintain employee records.
- Schedule interviews, manage employment forms, and update payroll data.
- Ask new hires for bank accounts and update payroll details.
- Demonstrated ability to handle confidential matters and understand company policies.
- Excellent interpersonal skills and organizational skills.
- Basic computer skills and ability to handle administrative tasks.
- Ability to interpret, analyze, and explain internal databases.
HR Intern Job Description Example 4 – Edtech
We are looking for human resources interns eager to learn multiple skills by working in numerous HR functionalities.
We can ensure an extraordinary learning experience for interns, as the HR intern will not be limited to mundane tasks but will also coordinate with every individual in the company and work for the betterment of society.
The hr intern job description requires the candidate to be eager, receptive, and excited to learn.
They should be good-natured and willing to get along with the team. We provide remote working hours, a flexible routine, and multiple benefits. If they are an excellent resource, the intern can also make this a full-time opportunity.
The HR Intern is expected to:
- Source candidates as per job description by posting them on job boards.
- To design the job overview and employment forms.
- Scheduling interviews and carrying out the onboarding process.
- To carry out the compensation cycle and understand payroll data.
- To design employee company events and increase morale.
- To work with the team on personnel files, track progress, and use MS Office for HR functions.
- Set up new employee files and archiving of employee leaver files.
- Coordination of employee filing system and archiving.
- Prepare reference responses.
- Prepare any HR letters as required.
- Maintain manual and electronic employee files, including archiving.
- Maintain a well-organized and efficient central storage system for employee files.
Requirements
- Bachelor’s in HR or studying for a degree related to people.
- Knowledgeable of the HR job description.
- A receptive attitude towards HR intern duties, working hours, and internal databases.
- Work in a fast-paced environment.
- Understand personnel files, have a basic understanding of labor legislation, and be diligent about responsibilities.
HR Intern Job Description Example 5 – Accounting Firm
HR acts as a link between the employees and the higher management of our organization. Therefore, the candidate needs to be patient and considerate to the other employees.
The HR intern should be able to support other HR colleagues in delivering high-quality, customer-focused HR service. The responsibilities will include providing effective and timely support to HR colleagues and employees across the broader organization, taking ownership of day-to-day administrative tasks, and remaining flexible and responsive to additional requests.
We believe in mental health assistance, and the HR intern will help provide kindness, support, and help to candidates. The HR intern job description entails excellent interpersonal skills and empathy.
The HR Intern is expected to:
- Update internal databases with new employee data.
- Collect payroll information, bank accounts, and other financial information.
- Assist in updating job boards, screening forms, and handling applicants’ resumes.
- Coordinate with prospective employees and schedule interviews.
- Manage job details on social media platforms.
- Create reports on HR processes when needed.
- Address any issues of workers when needed.
- Review and distribute company strategies through notice boards, brochures, email, and posts on social networks/forums/company websites.
- Assist the HR team in organizing any PR or special events.
- Payroll management responsibilities.
- Manage other human resources interns.
- Booking training courses for employees and administration, including processing invoices to support this.
- Maintain a well-organized and efficient central storage system for employee files.
Requirements
- Bachelor’s degree in HR Management or similar field.
- Experience in HRM or a previous hr intern job. Experience working in a fast-paced environment, multi-tasking, and delivering deadlines.
- Ability to work independently.
- Skilled in HR software, MS Office, database systems, HRIS, and ATS.
- Understanding job boards, updating job descriptions, contact details, and other employee information.
- Strong work ethic.
- Basic understanding of occupational safety and health, Anti-discrimination law, and National Labor Relations Act labor legislation.
- Ability to maintain the confidentiality of data and act with integrity.
- An understanding of equality of opportunity.
If you are new to Human Resources and are looking to break into an HR role, we recommend taking our HR Certification Courses, where you will learn how to build your skillset in human resources, build your human resources network, craft an excellent HR resume, and create a successful job search strategy.
