Seeking a data-driven HR expert to fill an HR analyst position at your company?
The HR Analyst is a crucial piece in the human resources department along with the HR manager and other HR professionals. Most HR directors would agree that it is not easy to find skilled professionals who succeed in this area. That’s because human resource analysts must excel in technical skills while also being a people expert.
If you want to find these people who have the right set of skills, you must put together an appealing job description.
Let’s start by understanding what exactly is the role of an HR analyst.
What HR Analysts Do
Human resources analysts compile, structure, and analyze data to make conclusions that help streamline HR processes.
They are responsible for ensuring that all managers are informed on the status of queries, issues, and concerns by collecting relevant information as necessary. HR analysts gather statistics on compensation for specific job openings, analyze results from employee satisfaction surveys, evaluate training results, and more.
You should hire a HR analyst if your human resources team need support collecting and reading data to make decisions.
HR Analyst Job Description
Every effective HR analyst job description includes at least the following items:
Job Summary. This part should showcase the company’s mission, the HR department’s role within the company, the organizational structure of the department, and a brief description of the HR analyst role.
Job Responsibilities. In this section, you should outline every major duty that your new hire will have to perform as a HR analyst. This includes administrative tasks and managerial tasks. To understand what exactly these duties will be, you will need to interview your HR team to learn what are the most urgent needs that the HR analyst will have to address.
Job Qualifications. Putting the job responsibilities together will help you understand what capabilities you will need to demand from candidates. In this part, you will describe in bullet points all the skills, abilities, and background requirements that your ideal HR analyst candidate should have. You can divide this section into “Basic Requirements” and “Preferred Requirements” to make it easier for your candidates to figure out whether they are a good fit or not.
Besides these three sections, you can include details about the employee benefits offered by the company, if they are competitive. Adding appealing benefits at the end of the job description will help you catch the attention of the best human resources analysts out there.
If you're interested in learning more about the HR role, then check out our certification courses.
HR Analyst Job Description Example
To help you put together your job posting and find the right candidate soon, I will share an example of a HR analyst job description below:
[Company’s name] is on a mission to [company’s mission]. At [company’s name], the human resources department focuses on creating the best employee experience for our people. We are looking for a detail-oriented and data-driven HR analyst to support our human resources team with a strong foundation to base decision-making processes. In this role, you would respond to the HR manager but also collaborate with other HR team members. If you are a skilled people analyst who thrives in a fast-paced environment, this is the right place for you.
- Compile HR data and metrics from the human resource information system (HRIS) and payroll outputs
- Design and manage employee surveys and exit interviews
- Develop assessments for potential and current employees and update employment records
- Support recruiting processes with data and statistics for trends and patterns
- Present results of employee performance evaluations
- Gather and disburse government labor statistics, new employment regulations, and labor laws
- Analyze competitors practices and make recommendations to management
- Educate employees about company policies and HR practices
- Prepare reports of data results and present findings to senior leadership
- Recognize and suggest short-term and long-term goals, milestones, and benchmarks for key performance metrics
- Facilitate implementation of new employee training, development, recruiting, and other related initiatives
- Contribute to system decision-making, scoping and arranging HR system projects in support of the overall HR strategy
- Bachelor’s degree in Human Resources Management, Business Administration, Industrial Psychology, or related field
- Human resources certification (SHRM-CP or SHRM-SCP preferred)
- 3+ years of experience working in the human resources field
- 2+ years of experience in human resources analytics
- At least 1 year of experience in labor relations and compliance
- 2+ years of experience improving employees experience and performance management through data analysis
- Strong analytical and problem-solving skills
- Proficient with Microsoft Office Suite
- Capacity to apply discretion and maintain a high level of confidentiality when handling sensitive information
- Ability to develop and manage interpersonal relationships at all levels of the company
- Excellent communication skills, both written and verbal
Keep in mind that your HR analyst job description should be unique and based on your company’s particular needs. If you have a Training Coordinator with experience with HR analytics and a Benefits Coordinator with little experience conducting surveys and analyzing market data, you should look for a candidate with more experience in the compensation and benefits area, for example.
It’s all a matter of understanding your company’s most urgent needs.
Get Ready to Attract Qualified Candidates
The more details you include in your HR analyst job description, the higher your chances to find the perfect fit soon.
Remember that spending the time to put together a well-written job description means spending less time screening through unqualified resumes or even interviewing the wrong people.
Take this HR analyst job description example as an inspiration for you to structure your job posting and get ready to review profiles of great HR analyst applicants.
If you are new to Human Resources and are looking to break into a HR role, we recommend taking our HR Certification Courses, where you will learn how to build your skillset in human resources, build your human resources network, craft a great HR resume, and create a successful job search strategy.