If you are putting together an HR coordinator job description, you better take the time to make it a world-class one.
Just like HR Analysts or HR business partners, HR coordinators will have specific tasks to complete in the HR department. A well-written job description is the first step in attracting the right fit for your HR coordinator position. Candidates for this role will have an idea of what to expect from your company’s HR department just by looking at the way you structured your job description.
The tone will also make a difference. If your company has a relaxed culture, you can use a more informal word-choice. On the other hand, if your company has strict rules about communication, you will need to represent that while writing the job description.
Every detail matters on this first employer-employee communication.
What the HR Coordinator Role Entails
The human resources coordinator role is an entry-level position that reports to HR managers and HR directors to administrate employee-related issues and implement plans across every area of human resources, including recruiting, compensation and benefits, employment regulations, training and development, and employee safety and wellbeing.
In many small companies, the HR Coordinator is responsible for the entire HR department, acting as a HR manager. However, in most cases, the HR coordinator role is used interchangeably with the HR generalist role.
HR Coordinator Job Description
To structure the role responsibilities you will need to evaluate how things are currently done in your human resources department. If you have a big team, you can hire an HR coordinator to support one or two areas of the department, or even to perform administrative tasks for the entire department.
A large team will allow you to hire less experienced employees and give them the opportunity to be coached by more experienced employees to develop in the position.
If you have a small HR team, there will be more responsibilities on your HR Coordinator’s plate. This means you should look for a candidate with a strong background leading HR initiatives in a wide range of HR functions.
HR Coordinator Job Duties
To help you organize your HR coordinator job description, I will share some examples of duties that are often performed by HR coordinators, breaking down by HR function:
Staffing and Recruiting
- Review and select resumes during hiring processes and update database
- Maintain the work structure by updating job requirements and job descriptions for all positions
- Organize hard and soft copies of employee records
Compensation and Benefits Administration
- Use HR software to manage payroll and employee benefits, including bonuses, leaves, and absences administration
- Assist in the coordination of staffing and recruitment processes
- Communicate with public services when needed
- Oversee employee labor laws and regulations to assure compliance
- Ensure legal compliance by monitoring and implementing applicable human resource federal and state requirements and, conducting investigations
Development and Training
- Process documentation and prepare reports relating to performance reviews
- Plan new hires onboarding strategies and perform new employees orientation to deliver an exceptional first-day experience
- Arrange seminars, workshops, and conferences based on each department’s needs
Wellness and Safety
- Coordinate employee satisfaction surveys and give actionable insights to improve employees experience
- Reinforce the company policies, rules, and procedures to ensure employees’ safety
- Support employees when human resources issues arise with efficient problem-solving
- Recommend and develop employee relations practices to foster a positive employer-employee relationship
- Conduct and analyze exit interviews and make actionable recommendations based on data if you're interested in learning more about how you can level up your HR skills, then check out our HR Certification Courses.
HR Coordinator Qualification Requirements
Once you establish what responsibilities your HR coordinator will be taking care of, you will have a better grasp of what type of background you must require from your HR coordinator candidates.
Below is an example of qualification requirements often seen for HR coordinator positions in medium to large companies:
- Bachelor’s degree in Human Resources Management, Business Administration, or related field
- Human resources certification (PHR or SPHR)
- 4+ years of experience working in the human resources field
- 2+ years of experience in labor relations and tax compliance
- 2+ years of experience managing compensation and benefits programs
- At least 1 year of experience involved in administrative tasks such as payroll processing, development of training programs, and employee database management
- At least 1 year of experience implementing tactics to improve performance management
- Excellent communication skills and ability to develop interpersonal relationships with employees at all company levels
- Ability to handle sensitive information with discretion
- Strong familiarity with federal, state, and local laws regulating employee relations practices
- Human resource information system (HRIS) knowledge
- Experience with HR analytics and human resources metrics
- Ability to travel as needed
Keep in mind that it will be hard to find a candidate with experience in all the HR areas. So make sure you include only the ones that actually are necessary. Another option is to break down the requirements section into “Basic Requirements” and “Preferred Requirements”. This way you set your standards high, but don’t scare away qualified candidates.
Write an HR Coordinator Job Description that Captivates Top Talent
When selecting the HR coordinator to fill the position at your company, remember to consider the candidates’ personality as well. A positive-minded person that has a great attitude towards the job responsibilities might develop better in the position than a candidate with more experience but with poor interpersonal skills.
Use these job description examples to put together a fine HR coordinator job posting, and remember to use your gut feeling when going through resumes and interviewing candidates. After all, this person will likely work closely with you on a daily basis.
If you are new to Human Resources and are looking to break into a HR role, we recommend taking our HR Certification Courses, where you will learn how to build your skillset in human resources, build your human resources network, craft a great HR resume, and create a successful job search strategy.
Josh Fechter has worked in the HR benefits and payroll software industry for the last several years.