HR Generalist Job Description Example: Roles and Responsibilities

HR Generalist Job Description Example: Roles and Responsibilities

Looking for a skilled HR generalist?

To attract the most talented human resources professionals you must put together an impressive job posting. 

A carefully written job description tells your potential HR generalists all about what to expect from the job. Communicating the job responsibilities and qualification expectations with clarity will drive only the best candidates to apply. This will save you from screening unqualified resumes and cover letters.

The first step in writing a great job description is analyzing the department needs and understanding what exactly are going to be the responsibilities of the new hire.

When to Hire a HR Generalist

The HR generalist role is an entry-level position in the HR department. You should hire a human resources generalist if you have a team with at least a HR manager and a few HR specialists, and they need some hands-on assistance.

HR generalists are responsible for the day-to-day management of human resources operations. They will work with the HR manager or HR coordinator managing training programs, policy administration, hiring procedures and other administrative tasks in the department.

If you decided that HR generalist is the ideal role for what your company needs, the next step is outlining the job description:

HR Generalist Job Description Example

To help you write a world-class job description, I will share a sample for you to get some inspiration. Let’s dive in:

Job Summary

[Company’s name] is on a mission to [company’s mission]. At [company’s name], the human resources department is centered on learning what are our people’s needs and addressing them. We are looking for a qualified and resourceful HR generalist to support our human resources team ensuring efficient operations. If you are a people-person who thrives in a fast-paced environment, this is the right place for you to accelerate your HR career.

As a human resources generalist at [company’s name], you would manage both strategic planning responsibilities and administrative tasks in every area of HR, including recruiting, compensation and benefits and employee training.

Job Responsibilities

  • Use HR software to manage payroll and employee benefits, including bonuses, leaves,  and absences administration
  • Organize hard and soft copies of employee records
  • Process documentation and prepare reports relating to performance evaluations
  • Coordinate employee satisfaction surveys and give actionable insights to improve employees experience
  • Support employees when human resources issues arise with efficient problem-solving
  • Communicate with public services when needed
  • Reinforce the company policies, rules, and procedures to ensure employees’ safety
  • Oversee employee labor laws and regulations to assure compliance
  • Review and select resumes during hiring processes and update database
  • Assist in the coordination of staffing and recruitment processes 
  • Plan onboarding strategies and perform new employees orientation to deliver an exceptional first-day experience
  • Recommend and develop employee relations practices to foster a positive employer-employee relationship 
  • Maintain the work structure by updating job requirements and job descriptions for all positions
  • Conduct and analyze exit interviews and make actionable recommendations based on data
  • Ensure legal compliance by monitoring and implementing applicable human resource federal and state requirements and, conducting investigations
  • Arrange seminars, workshops, and conferences based on each department’s needs

Job Requirements

  • Bachelor’s degree in Human Resources Management, Business Administration, or related field
  • 3+ years of experience working in the human resources field
  • At least 1 year of experience in labor relations and compliance
  • At least 1 year of experience managing compensation and benefits programs 
  • 2+ years implementing tactics to improve performance management
  • Ability to develop and manage interpersonal relationships at all levels of the company
  • High level of customer service skills
  • Excellent communication skills, both written and verbal
  • Capacity to apply discretion and maintain a high level of confidentiality when handling sensitive information

Preferred Qualifications

  • Human resources certification (PHR or SPHR)
  • Knowledge of federal, state, and local laws governing employee relations practices
  • Human resource information system (HRIS) knowledge
  • Demonstrable experience with human resources metrics and knowledge of HR systems and databases
  • Pragmatic experience with compensation planning, negotiation, and implementation
  • Experience leading Diversity & Inclusion initiatives
  • Working knowledge of employment laws and regulations (ADA, EEO, FMLA, FLSA) and the ability to appropriately spot employment risk issues
  • Ability to travel as needed

These are the most common responsibilities, skills, and requirements involved in HR generalist job descriptions. However, you should base them on your company’s department particularities. 

The number of years of experience, for example, depends on the level of responsibilities that will be on your new hire’s plate. If you have a HR manager or HR coordinator that can coach your newly hired HR generalist, you might be able to require less experience.

Also, if your HR generalist will be handling payroll processing and tax compliance, you should demand extensive experience in labor laws and regulations. This is a delicate area -- one mistake can result in a costly lawsuit.

Ready to Start Hiring?

The more details you include in your HR generalist job description, the higher your chances to find the perfect fit. 

Make sure to outline your company’s mission, the HR department’s role within the company, the job duties, and the required skills and capabilities. 

You can customize your job description to make it work for your company’s needs, but remember that its structure also communicates a lot about your company culture. The word choice, the organization, and the tone of the job description tell candidates what to expect from employee experience and relationships.

Use this HR generalist job description example as an inspiration to build your own, and get ready to attract the best HR managers out there.

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Published in HR Job Descriptions

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