What is Employee Onboarding?

A new employee onboarding is a process of getting new employees up to speed with the company’s culture, policies, and procedures. It is challenging when you have hundreds or even thousands of employees joining your team in one go.

Having a formidable employee onboarding system will ensure that all new hires know what they need to do before they start working at their new job. This way, you can avoid any mishaps during the first few days of new employees on the job to impose a better impression.

In this guide, we share an easy-to-use new employee checklist so that you can make sure that team members who join your team have everything he needs to get started right away. If you’re interested in learning via video then watch below. Otherwise, skip ahead.

Employee Onboarding Checklist 2024

Here is a sample onboarding plan for new employees and also an employee onboarding checklist:

1. Have a Clear Plan in Mind

Note that when it comes to employee onboarding programs, having a clear plan in mind is essential. You want to create a list of things that every new hire should know about their role within the company. The more detailed your plan is, the better.

While at it, ensure to also have defined goals and objectives in a clear way for each step of the entire onboarding process. For example, if you want to train new hires on how to use the company’s internal software, then you might want to include these steps:

  • Create a training schedule
  • Prepare content for training
  • Let the IT department train new hires on how to access the software

Employee onboarding checklist

By having a clear plan and goal in mind, you will avoid making mistakes along the way. It also makes to identify any gaps in knowledge that may exist among your new hires.

2. Personalize Each Experience

Everyone wants to feel welcomed and appreciated by their employer. That means that you must personalize every experience that your new hires undergo.

For example, if you want them to learn how to use its internal software, you could send them a welcome email explaining how to access the software. You could also set up a meeting where you introduce yourself and explain why you are the employer.

Remember that people don’t like feeling perceived as just another number. So, make sure to treat your new hires like individuals instead of numbers.

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3. Have Clear Instructions

Another essential thing to keep in mind while creating new employee onboarding checklists is that instructions about the job description are clear. If not, you risk losing valuable time and money.

So, make sure that you communicate what tasks new hires need to complete and what resources they need to refer to. Also, ensure that you provide them with all the necessary information required to complete their assigned task.

4. Define The Roles And Responsibilities in a Clear Way

One of the most common mistakes made by employers is failing to define roles and responsibilities. When you fail to do so, you risk hiring someone who doesn’t fit into the team’s structure.

To avoid such a scenario, make sure that you define the roles and responsibilities of each position. In addition, make sure that you assign specific duties to each job.

5. Include Top Company Executives

If you want to ensure that your new hires understand your organization’s culture, then you should consider including top executives from your company. It will help them understand the values and expectations of your company.

Keep in mind that top-level executives are often the ones who can give the best feedback regarding your company culture.

6. Use Onboarding Technology

As technology continues to evolve, companies are now using various tools to streamline the onboarding process.

Best practices for employee onboardingTalk to any developer onboarding checklist and see how these tools allow employees to access relevant information in a quick and efficient way. Also, use the employee onboarding template

7. Provide Training Materials

It is best practice if you provide your new hires with a new hire onboarding checklist and training materials. By doing so, you will save time and money. Plus, it will also help them become familiar with the company’s products and services.

8. Ensure that Your New Hires are Comfortable With Their Environment

When you hire a new employee, you should never forget about providing them with an environment that feels comfortable and welcoming.


Go through these points and prepare yourself a clear employee onboarding checklist. The employee onboarding process should be smooth and clear since it will be the first impression on the new employee that you onboard, Also, the new onboarding process should be smooth as it is essential and influences the employee performance and productivity.


If you are new to Human Resources and are looking to break into an HR role, we recommend taking our HR Certification Courses, where you will learn how to build your skillset in human resources, build your human resources network, craft a great HR resume, and create a successful job search strategy.

Josh Fechter
Josh Fechter is the founder of HR.University. He's a certified HR professional and has managed global teams across 5 different continents including their benefits and payroll. You can connect with him on LinkedIn here.