2022

12 Employee Thank you Letter Templates

Thinking of how to write a formal appreciation letter to your employee? Then you are at the right place.

Appreciation letters to employees are a proper appreciation message sent to a worker as a letter to thank them for going the extra mile and making an extra effort for a project. Here are some employee appreciation letter templates for your inspiration.

Thank You Letter for Project Completion

[Company Address]

[Company Telephone Number]

[Email Address]

[Date]

[Name of Recipient]

[Job Title]

[Company Name]

[Company Address]

Thank you for your commitment and dedication towards the [Provide details about the project]. Your talent is commendable, and we appreciate your contribution to [Company Name].

[Optional] As a token of gratitude, I am attaching [Mention information of the gift].

Once again, I would like to acknowledge you for your hard work and dedication—you are a cherished member of our team.

Best wishes,

[Your Name]

Good Employee Appreciation Letter

[Company Address]

[Company Telephone Number]

[Email Address]

[Date]

[Name of Recipient]

[Job Title]

[Company Name]

[Company Address]

As a valuable member of my unit, I would like to take the chance to thank you for your outstanding job and hard work.

Throughout your time at [Company Name], you have shown yourself as an employee who has never once wavered in your commitment to hard work and excellence. I admire your shining work ethic and integrity.

I would like to thank you for your work on [describe the project]. Employees like you make my work all the more rewarding and enjoyable.

Sincerely,

[Your Name]

Employee Appreciation Letter for Performance Achievement

Dear [Employee Name]

Thanks for your hard work in closing the deal with the [Client Name] account. I know how much time and effort it took to coordinate with the [Department Name] office and finalize the mandatory documentation. 

Closing this deal exhibits to your coworkers the significance of persistence and collaboration. You should be ecstatic about your success, and we look forward to your achievements in the future. 

Congratulations from each one of us at [Company Name].

Thank you again, 

[Your Name] 

Employee Appreciation Letter for Collaboration  

Dear [Employee Name]

I wanted to acknowledge you for a great teamwork experience. During our time on the [x] project, you have established the effect of excellent communication skills and teamwork. With your assistance, we finished our project before the due date. 

It was a pleasure working with you. I look forward to our future cooperation.

Sincerely, 

[Your Name]  

Employee Appreciation Letter for Helping Out 

Dear [Employee Name]

Thank you for taking some time to meet me yesterday. I am appreciative of you sharing your knowledge about [x]. During our meeting, you expressed several ideas to assist me in running the [x] project. 

Thank you for being such a helpful colleague. I hope we will continue to work together in the future. I would love to arrange another meeting according to your calendar. When would be a good time? 

Kind regards,

[Your Name] 

Employee Appreciation Letter for Teamwork

Dear [Employee Name], 

As we are both working on finalizing the [x] project, I wanted to take some time to thank you for contributing to an outstanding teamwork atmosphere. 

Selflessly sharing your expertise and active involvement in our brainstorming sessions has led to an excellent [product]. In addition, you have helped out in materializing our ideas while keeping the end UX in mind.

Thank you for your contribution and time. I hope we will get a chance to collaborate again.

Kind regards, 

[Your Name]

Employee Appreciation Letter for Innovation 

Dear [Employee Name]

Many thanks for your continuous out-of-the-box thinking! I am always open to your creative ideas.

I cannot express enough how immense of an asset you are to [company name]. By bringing such inventive concepts to the table, you are consistently improving our [x]. Your imagination challenges us, and in the end, the [product] gets better every day. 

Thank you, and keep up the fantastic work! 

Kindly, 

[Your Name] 

Employee Appreciation Letter for Leadership 

Dear [Employee Name]

We’ve been working together for the past [x time]. Since the first day, you have been a supportive and encouraging manager, and I have learned the true meaning of leadership from you. 

Your hard work and heartfelt promotion of values at [company name] have been inspiring. You are a true example of guidance who has contributed to my professional growth. 

It would not have been the same without you. I genuinely hope you will continue to lead our team and me with the same passion and excellence in the future. 

Thank you for training me so much in leadership skills. Please accept my sincere gratitude for your service.

Kind regards, 

[Your Name]

Employee Appreciation Letter for Birthday 

Dear [Employee Name]

We are proud to have you as our employee. You are a hard worker who is creative and always delivers! We at [Company Name] hope that you know your continuous efforts and outstanding performance are not left unseen. 

Happy birthday from the [Company Name]. We wish you bountiful accomplishments.

Looking forward to seeing you in the cafe at lunch – we have prepared a small gathering for your birthday. 

Best regards, 

[Your Name]

Employee Appreciation Letter for Excellent Customer Service

Dear [Employee Name]

Since you joined our Customer Support team, our approval rates have flourished. Apart from fixing our customers’ issues quickly, your courtesy and can-do mindset are apparent in the improved quality of customer interactions. 

We realize that your tolerance and professionalism represent [Company Name]‘s mindset at its core.  

Thank you for using your outstanding problem-solving and people skills in our service. You are a valued employee, and we look forward to seeing you achieve more ahead. 

Thank you for delivering such an excellent experience to our consumers. 

Sincerely, 

[Your Name]

Employee Appreciation Letter for Stepping Up

When a colleague is on a vacation or a long-term leave, someone has to step up to take up the workload. Under such a situation, expressing your acknowledgment can build stronger relationships.

Dear [Employee Name],

I appreciate your extra efforts in the daily tasks while [Colleague’s Name] is on leave. You deserve this letter of appreciation for offering more of your time and volunteering to work for more hours.

Managing work in someone’s absence is complicated when we all have our plates full. However, employees like you make the team work seamlessly.

We are proud to have dedicated staff like you working with us. Please keep up the excellent work!

Cheers, 

[Your Name] 

Employee Appreciation Letter for All Employees

Please take the opportunity to thank your employees for all their efforts throughout the year. Employees work hard throughout the year, and talking to them about their achievements is essential. An honest email giving heartfelt thanks can act as a great look back and reflect all the credits they gained over the last twelve months.

Dear [Employee Name],

As another year comes to an end, it is time to look back and reflect on the past 12 months. Thank you for your hard work, commitment, and invaluable contributions to this company, which are necessary to our success.

We have made considerable progress in our company goals, constantly and rapidly evolving against a competitive trading environment. Yet, despite all the challenges, our team maintained their focus and let no prospect go.

There is still plenty to achieve for the next year, and I am sure we will keep up with our excellence.

Thank you again for your commitment and valuable contributions toward helping this business reach its full potential.

Lastly, I wish you all a happy new year, filled with success, happiness, and good health.

Yours sincerely,

[Your Name]

7 Brief Thank You Notes to Employees

  1. Thank you note for assistance: Hey [Employee Name], thank you for assisting me the other day! I was extremely booked, and the deadline was near. I hope you will let me reciprocate the favor in the future.
  2. Thank you note for the thriving collaboration: Dear [Employee Name], I had a wonderful time collaborating with you on the [x] project. You made some beneficial points and made me see the issue from another viewpoint. Thank you for increasing my knowledge on the matter and enabling us to achieve a better solution.
  3. Thank you note for sharing your wisdom: I was amazed at how great you delivered yesterday! Were you a teacher in your past life? I understood a lot from you in the discussion yesterday. Thank you, and keep it up.
  4. Thank you note for completing a task: Hey [Employee Name], I just wanted to thank you for finishing [x task]. It truly made my assignment easier. You are a teammate most can only wish for.
  5. Thank you note for helping with the new worker onboarding: Hey [Employee Name], I noticed that it was out of your schedule to help us welcome [x] to the team. It was admirable of you to show him how we work and that he can rely on you. Thank you for all that you do.
  6. Thank you note for covering for me when I was on sick leave: Hey [Employee Name], I am so thankful to have you as a colleague! Thank you for hopping in while I was ill. I could not have made it without you. You rock!
  7. Thank you note for the sales progress report: Hey [Employee Name], I just saw the sales progress report submitted. Thank you for representing the sales department and getting the job done! I appreciate it.

Tips for Writing Employee Appreciation Letters 

Personalize 

Add a unique touch to the letter by using your employee’s name. You don’t want your colleagues to think this is just an additional email you sent to everyone in the workplace. 

Keep it Short and Relevant 

Keep your appreciation letter precise and on point. Get the message across, but don’t take much of your employee’s time to read it. 

Specify 

Be specific whenever you can:

  1. State what action or behavior you appreciate an employee for.
  2. Point out why this action is vital for the team, department, and organization.
  3. Explain how this attitude helps your organization.  

Align Your Tone with Your Company Policy 

The communication style must dictate the style of your message. Nevertheless, try to vocalize your earnest appreciation. The more authentic you can make it sound, the better the message will come across.  

Look Forward

Express your excitement for similar behavior in the future. By doing this, you will encourage your employees to showcase more of what you appreciate them for. 

Send the Letter as Soon as Possible 

Time is of the essence. Therefore, ensure that you are sending your letter right after your worker has performed an endeavor you are presenting an appreciation for. Similarly, give the note on the date of the employee’s birthday, work anniversary, or any other milestone.  

Loop in the Manager and HR Department 

When sending an appreciation letter, the person’s manager and HR department must be cc-ed. This is because you want your coworkers to know that you are appreciating another person, and so expanding the appreciation cycle. You can also write a thank you letter as a team, sign everybody’s name under the letter, and include them in the cc.

Give out a Prize  

If your allotment allows you, try to provide an award to your employees. While it is crucial to have a culture of gratitude, monetary and non-monetary awards go a further mile in making your employees feel recognized. Browse through employee rewards ideas and pick out the most suitable ones.

Create a Culture of Appreciation 

To promote the development of a culture of appreciation, you need to determine exact ways of recognizing your employees. Since an employee recognition program has many benefits, try setting up one. 

Conclusively, employee appreciation is a corporation’s effort to recognize its employees’ assistance and contribution to the company. You can appreciate employees for their excellent performance and their value as a person.  

Additionally, employee appreciation has a substantial effect on employee motivation, as well as building more promising relationships with their higher-ups. These sample appreciation letters to employees can help you figure out how to thank them regularly so that they feel valued. 

Frequently Asked Questions

Here are some of the most frequently asked questions about employee appreciation letter templates:

How do you show appreciation to your employees?

Saying it in person is simple and effective, or you can pen a thank you letter or letter of appreciation. The extra time spent on a note is special to individuals.

Why is it important to show appreciation to an employee?

A sincere appreciation letter goes a long way to showcase that you are mindful of the hard work workers have put into their jobs daily. Employee recognition is necessary for morale, and a thank you note to staff shows that you care about your employees.

When should I send an appreciation letter to employees?

You can send a thank-you note at any time. Still, most managers send thank you messages to their staff at the end of a financial year to amp up the employee morale after completing an important project or coming up with a solution to a difficult task.

What are the reasons to appreciate employees?

There are multiple reasons to say thank you to your employees. For example, you can send employees a thank you letter for their work. 

Here are some more reasons to express gratitude towards your staff.

  • For achieving their goals
  • For creating new ideas
  • For finding solutions to problems
  • For being a role model or being a good leader
  • For getting a new client or making a sale
  • For securing new business for the company

How can you show employees your appreciation?

  • Celebrate birthdays
  • Introduce a “cheers for peers” program
  • Introduce creative rewards
  • Take staff out for lunch
  • Establish a staff appreciation holiday
  • Celebrate staff accomplishments for teamwork
  • Recognize non-work achievements

 

Josh Fechter
Josh Fechter is the founder of HR.University. He's a certified HR professional and has managed global teams across 5 different continents including their benefits and payroll. You can connect with him on LinkedIn here.