Best Employee Onboarding Software Solutions 2025: Reviews and Pricing
As an HR professional, you are tasked with onboarding new employees. One thing that can make the overall HR process easier is employee onboarding software solutions.
With an onboarding software system, your HR department and hiring managers will have access to several features and benefits that streamline the process and better serve your new hires.
To help you find the right solution, we have compiled a list of the best employee onboarding software products in 2025 based on their pricing plans, ease of use/setup, and overall functionality.
The Best Onboarding Software 2025: Reviews and Pricing
One of the more essential tools a company should have is onboarding tools, which are used to manage the workforce and facilitate the new hire onboarding process.
These tools provide an excellent way to help new employees succeed while also giving veteran staff members access to training resources they need when onboarding or offloading people at any point during employment.
With all the benefits you can provide your workforce by implementing such employee onboarding software solutions, companies can expect increased productivity from every employee on board. That will lead to higher profits, lower turnover rates, and reduced recruitment fees.
Below is a list of employee onboarding tools that you can go through:
1. BambooHR
BambooHR is a digital employee onboarding software that streamlines the HR process for hiring, employee onboarding process, and managing employees. It offers employee time tracking, payroll processing (including direct deposit), benefits administration, leave management, performance review schedules, company-wide announcements to staff members through an intranet portal system, and much more.
The basic package includes HR management, employee self-service, and email support; the advanced one offers employee onboarding features like an applicant tracking system and offboarding functionality such as customized workflows and advanced reporting tools.
Pricing
This company has two packages: Essentials (available at a lower cost) and Advantage. The former provides most human resource functions, including staff administration, while not providing any assistance with new employee onboarding or getting rid of old ones via customizable workflows. On the other hand, the latter package—Advantage—is packed with features.
Visit BambooHR for more info on the 7-day free trial.
Pros
- Consistent, detailed reporting
- Customizable workflows and advanced reporting tools
- Open API
- 7-day free trial
Cons
- For HR management
- Open API but not user-friendly
- Expensive package
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2. Seismic
Seismic (formerly Lessonly), the second tool with onboarding capabilities on our list, is a global leader in HR tools and employee engagement software. Companies use their award-winning products to manage people, attract talent, drive performance, and simplify compliance.
The product suite integrates certain HR functions, such as Performance Management, Talent Acquisition and hiring Intelligence, Financial Planning/Pension Administration (Finance), Employee Engagement, and Coaching Functionality.
They also offer an API for integration into other platforms and Enterprise License Agreements, which enable larger organizations to buy licenses at a significant discount without a sign-on authentication.
Pricing
With multiple subscription plans available – Pro, Pro + Coaching, Enterprise Learning for Growing Teams – each is tailored to fit your needs at a price that won’t break the bank (unless it’s already broken).
Pros
- Offers the perfect solution for hiring managers to onboard new hires
- With their plans tailored to different needs and at a price that won’t break the bank, this platform is one of the best all-around options available
Cons
- Smaller businesses might not need as many features or resources from the software
- Lack of import and export capabilities might become an issue for some businesses
3. Zenefits
Zenefits is next on our list of tools with onboarding capabilities.
The employee onboarding process is one of the standout features of this HCM platform. It’s also easy to use. The software is designed with the small business owner in mind, so the price point is another advantage.
Once you get it up and running, you’ll have access to a full suite of HR resources and features that will keep you and your employees organized.
With onboarding software, you can automate onboarding tasks without much onboarding experience. Moreover, their packages include core HR, time and scheduling, integrations, and a mobile app.
Pricing
Their site lists three packages – Essentials, Growth, and Zen. The best part about these packages is that each feature is scalable with your business size – whether you have one employee or hundreds of them.
With growth being their most popular package, their prices account for $8, $14, and $21 per monthly employee.
To learn more about Zenefits, check out their website or request a free trial.
Pros
- Simple and intuitive interface with clear instructions on every screen
- Assign different tasks to different task owners based on skillset or availability (all in one place)
- Seamless integration with other programs like Outlook and Excel
Cons
- Few customizable options
- Confusing if not set up right from the start
4. WorkBright
Next, we have WorkBright, a complete onboarding solution for small and medium-sized businesses. This software means HR professionals can say goodbye to managing paperwork and paper forms altogether. Onboarding takes place while submitting their certificates, documents, and other pre-boarding material.
The software provides everything you need to manage new hires – tracking their progress, managing training programs, and providing customization options for different departments in the company.
One of its most popular features is automatic notifications that keep managers updated on how employees perform.
Price
You may get a custom quote and other information by visiting their site and filling out a form.
Pros
- Ideal for small businesses with tight budgets
- Includes a robust candidate screening module
- Affordable
- Easy to customize settings based on department needs
- Workspaces are provided so workers can communicate with each other about projects they’re working on together
Cons
- Limited integrations with other software packages
- Needs more templates for reports and project management
5. iSolved
Another digital employee onboarding software is iSolved HR. This onboarding tool offers both onboarding and offboarding features, which you can automate to reduce the need for human intervention in these onboarding processes.
A new hire is assigned a buddy who will work with them on their first day at the company and answer any questions that they may have about policies or procedures.
The system also provides a list of training videos to help new workers get accustomed to workplace culture.
Managers can customize settings such as recruitment preferences, goals tracking methods, expense approval limits, and more based on department needs.
The software has an e-signature feature so you can sign documents during onboarding instead of printing paper copies.
It also allows users to upload files such as resumes, cover letters, and other employment-related documents.
Pricing
There’s a calculator that can help you estimate how much money you’ll save by investing in their platform.
Pros
- Seamless talent acquisition process
- Save money on recruitment and training
- Eliminates the headache of paperwork, filing, and storage space
Cons
- You have to download new software for each employee or group you have
- Non-disclosure of prices and packages
6. ClearCompany
ClearCompany is a leading provider of employee onboarding and talent management solutions.
ClearCompany implements the best practices to ensure that your organization’s workforce has an excellent onboarding experience from day one. This includes orientation training, benefits administration, payroll service integration, and a centralized timekeeping system for employees and managers alike.
Over 2000 businesses use this platform to ensure their onboarding experience is successful and can help reduce turnover risk.
Pricing
ClearCompany provides various packages with different price ranges. You can call them to check out plans that suit your organization best. Instead of paying for the whole software, you also have the option to pay for individual modules.
Pros
- Beneficial to the HR platform when it comes to reducing turnover.
- Easy-to-use interface
- Healthy ROI
- Mobile-friendly
Cons
- Requires installation on-premises or in the cloud, depending on what you prefer
How to Choose the Right Onboarding Software?
Here is the step-by-step guide for you to know how to choose the right onboarding software:
- Step One: Assess the entire employee onboarding process. What are your goals? Do you want better employee data gathering and analysis, or is the goal to improve communication between departments? Another consideration is whether you require a culture shift.
- Step Two: Determine which features will make HR work easier. Would they like online training sessions for new employees, or do they need more room on their dashboard to store all information? Every company has different priorities. Some companies may require an onboarding module and not the whole system.
- Step Three: Budget considerations. If your budget is limited, you may need to consider free HR onboarding software or inexpensive options.
- Step Four: Evaluate the compatibility of different onboarding solution brands with other applications that you have in place. This includes but is not limited to, HRIS systems and payroll providers.
- Step Five: They must send you the vibes of dependability and reliability while talking to their customer service. Make sure that the customer service is available on a 24/365 basis in case any issues come up with their HR software.
- Step Six: Look for features like video conferencing, mobile app support, compliance tracking tools, and employee surveys (for remote employees).
Conclusion
A new employee doesn’t deserve to deal with rough patches; instead, they have the right to go through a hiccup-free onboarding process. That’s the whole point of onboarding software. It is at the onboarding stage when people first interact with your business, and it’s the time to leave a long-lasting impression.
Hence, you don’t have to be a genius to figure this out; bring your HR team up to international standards as quickly as you can.
All the stages the new hires have to go through should be systematic. That’s when the best software comes in handy! It boosts employee experience on any given day.
Research proves that this initial hiring stage decides how long new hires will continue to work there. If they had to pass through a rough hiring process, it wouldn’t end well for the company regarding long-term asset building.
FAQs
Here are the most frequently asked questions about employee onboarding tools:
What is Employee Onboarding Software?
Onboarding software is a tool that helps onboarding new hires become part of the company’s existing employees so they get to know each other. New employees may feel overwhelmed by the onboarding process of starting at a new company, so an onboarding software system can help them navigate through all the necessary steps in one place.
The application will also work for you when setting up new employee accounts or giving them access to essential documents like HR manuals, employee handbooks, and forms.
Once they have been set up, this type of program can benefit your organization by ensuring that new hires have completed every step in the onboarding process before moving on to another task, which speeds things up.
They also track performance aspects, which means that you can ensure that new hires are getting the training to excel at their jobs and will know when it’s time for them to advance in their careers.
The onboarding system includes various features depending on your needs. From automated HR workflows with preconfigured steps to custom workflows, it assists new employees and businesses. Some come with elaborate payroll integrations, benefits administration, applicant tracking, performance management features, and onboarding functionality.
Why Do I Need an Onboarding Solution?
It’s better to stay equipped with an onboarding platform or HR software because:
- It saves time and turnover rates for new hires
- It is the onboarding workflow that you can customize for the company’s specific needs
- It’s an easy way to track performance and attendance
- It may have benefits administration, payroll integrations, and more
Which Employee Onboarding System Should I Use?
There’s no one-size-fits-all solution. It depends on your business needs and how long you want to invest in getting started before generating an initial ROI. It is too short an answer, but that’s the best answer I can give.
If you are already sourcing the payroll function, you could choose a tool with payroll integration.
How Much Does it Cost to Automate the Employee Onboarding Process?
This depends on your budget and the features you need. If you have a low number of employees, consider trying the less expensive option. If you have a large business, you can choose another option that caters to a greater number of employees. It is time to automate your workforce plan with any of the above-mentioned software tools.
What are the Best Practices for Effective Onboarding?
Follow these best practices here:
- Make sure onboarding is done well, and the employee understands not only their new job but also how they can contribute to your company’s culture
- Create a welcoming environment for them so that they feel valued and empowered from day one of employment with you
- Involve management in this process so you can offer support, answer questions, and dispense vibes of confidence among the newbies
Why Should I Replace the Manual Onboarding Process with a Digital One?
Replace the manual onboarding process with digital onboarding software for the following reasons:
- Reduce the risk of missing essential steps in the onboarding process
- Save time and effort
- Improve the accuracy of information needed for new hires
- Revolutionary value in HR tech
- Boost productivity
- Self-service
Can I Use a Free Employee Onboarding Solution?
Yes, but it is not as effective when scaling. If you are a startup or want to try HR technology, it is best to use a free onboarding solution.
Why Should I Use an Employee Onboarding Software?
Onboarding software is an excellent solution for any company – not just for big multinationals!
Companies and industries of all sizes use onboarding tools. It is a universal solution that offers the best features and functionality to help your organization succeed in today’s competitive business environment.
Companies looking to grow their workforce should consider using an Onboarding Software Solution from experienced vendors or another provider.
If you are new to Human Resources and are looking to break into an HR Generalist role, we recommend taking our HR Generalist Certification, where you will learn how to build your skillset in the human resources generalist department, build your human resources network, craft a great HR generalist resume, and create a successful HR generalist job search strategy.
