HR Assistant needed IMMEDIATELY

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Human Resources Associate

Advertised on behalf of :
Location : Panama City, PANAMA Application Deadline : 25-Jun-23 (Midnight New York, USA)

Time left : 15d 0h 59m Additional Category : Gender Equality Type of Contract : FTA Local Post Level : GS-6 Languages Required :
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

Under the supervision of the Regional HR Business Partner and in close collaboration with the HR Team, the Human Resource (HR) Associate is responsible for administratively and logistically supporting the recruitment and placement, administration of benefits and entitlements of staff and local external contractors, other HR administration issues and separation of personnel.

Support the administration and implementation of HR strategies and policies in RO in full compliance with UN Women rules, regulations, and HR policies and guidelines
Provide general, standard information to the management and staff on HR strategies, rules and regulations;

Identify ways in which the administrative needs can be met within existing policies; Prepare written response to queries concerning HR related matters.

Provide HR administrative and logistical services to RO and region in full compliance with UN Women rules, regulations, and HR policies and guidelines
Provide administrative coordination in the extension of contracts, processing of national benefits and allowances, and entitlements, and renewal of UNLPs and visas;
Input and track all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivities, recoveries, adjustments and separations through Quantum;
record management;
Process payment, and administer entitlements for international staff as delegated; validate and coordinate local payroll and related issues;
Facilitate staff separation process;
Create/update entries of vendors, PO and Receipts in Quantum system.
Facilitate and coordinate recruitment processes in full compliance with UN Women rules, regulations, and HR policies and guidelines
Prepare recruitment recommendations/supporting documentation for the Central Review Board (CRB);
Provide regular recruitment status reports;
Provide advice to local recruitment in programmes/projects when necessary.
Provide administrative support to staff performance management and learning and development in full compliance with UN Women rules, regulations, and HR policies and guidelines
Monitor compliance with the performance appraisal review in the RO and region and staff learning and development;
Facilitate the preparation of learning plan and individual learning plans in the region, in consultation with the HR Specialist and the HR Business Partner
Maintain data in relation to HR in full compliance with UN Women rules, regulations, and HR policies and guidelines
Maintain and update internal database and files on administrative HR matters in a confidential and secure manner;
Generate a variety of standard and non-standard statistical and other reports from various databases;

Update position data in Atlas, association of positions to chart fields (CoAs), update of CoA information and setting up vendors.

Facilitate knowledge building and knowledge sharing globally
Organize training courses, workshops, information sessions, orientations and consultations for staff;
Provide a synthesis of lessons learnt and best practices in HR administration;

In coordination with supervisor, liaise with HR headquarters in HR administration and staffing to disseminate information on a variety of HR matters.

Respect for Diversity
Creative Problem Solving
Strong knowledge of HR administration, processes and policies;
Ability to administer and execute administrative processes and transactions;
Ability to handle information of a confidential nature;
Ability to provide inputs to business processes re-engineering, implementation of new systems;
Bachelor’s degree in HR, Business or Public Administration is an asset.
At least 6 years of relevant experience in office administration and/or human resource management.

Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and experience in handling of web based management system.

Working experience in the UN System, embassies or NGO is an asset.
Work experience in web-based platforms, ERP systems like Atlas or Quantum is an asset.

Language Requirements:
Fluency in English and Spanish is required.
Working knowledge of French and/or Portuguese is an asset.
Knowledge of the other UN official working language is an asset.

The person to be hired must be a Panamanian citizen (natural or legal), or foreigner with permanent legal residence and valid work permit to remain and work in Panama for the duration of the contract.

All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from:
. Kindly note that the system will only allow one attachment, hence, combine all your documents into one (1) single PDF document. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.
If you are experiencing difficulties with online job applications, please contact .

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women.

The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact.

It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women’s empowerment.

Diversity and inclusion:
At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect.

UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.

All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks.

(Background checks will include the verification of academic credential(s) and employment history. If you are experiencing difficulties with online job applications, please contact the eRecruit Helpdesk .
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