GUIDE 2024

10 Best HR Compliance Services

Adhering to labor laws and maintaining workplace policies is both critical and challenging in every company. Navigating through the complexities of these laws and avoiding potential litigation risks can consume significant time and resources. 

So, how can you ensure your business stays on top of HR compliance efficiently? 

The answer lies in HR compliance services. These services assist in handling the complexities of labor laws and workplace policies, ensuring your business remains compliant and protected from potential legal risks.

What do HR Compliance Services do?

At the core, HR compliance services help safeguard a company against legal issues related to its human resource activities. This encompasses everything from hiring practices, wage laws, benefits administration workers’ compensation, and workplace safety to discrimination, harassment, and wrongful termination issues.

For instance, when it comes to hiring practices, compliance services ensure that the business follows regulations outlined in the Fair Labor Standards Act (FLSA) and the Equal Employment Opportunity Commission (EEOC). They help companies avoid biases in the hiring process, maintain necessary documentation, and ensure hiring practices’ overall fairness and legality.

One essential aspect of HR compliance services is wage and hour laws adherence. This involves guaranteeing that a company correctly classifies its employees as exempt or non-exempt under the FLSA, pays at least the federal or state minimum wage, and provides overtime pay where applicable. They also ensure that companies adhere to regulations around breaks and meal periods.

Additionally, HR compliance services help businesses manage employee benefits in line with regulations like the Employee Retirement Income Security Act (ERISA), Health Insurance Portability and Accountability Act (HIPAA), and the Affordable Care Act (ACA). They help design benefit plans, ensure proper administration and aid in reporting and disclosure requirements.

Workplace safety, too, falls within the domain of HR compliance services. They help businesses comply with the regulations outlined by the Occupational Safety and Health Administration (OSHA), ensuring a safe and healthy working environment for all employees.

HR compliance services also play a crucial role in mitigating the risk of potential lawsuits related to discrimination, harassment, or wrongful termination. They provide training on these topics, help create policies to prevent such issues, and ensure proper handling of related claims or lawsuits.

10 Best HR Compliance Services

Selecting the right HR compliance service for your business involves weighing numerous factors. Here is a comprehensive review of the top HR compliance services in the market to assist you in making an informed decision.

1. Bambee

Among the top performers, Bambee shines through with its exceptional focus on small and medium-sized businesses. Offering an affordable and reliable HR compliance service, Bambee employs a comprehensive approach to ensure all HR practices within an organization are legally compliant.

Bambee provides a dedicated HR manager to each client, who assists in creating and implementing compliant HR policies and procedures. Every step, from onboarding to performance reviews, is carefully planned and executed to meet all federal and state labor law requirements.

Furthermore, Bambee offers unlimited consultations, and its platform provides a seamless and efficient experience. With its competitive pricing and customer-centric approach, Bambee secures itself as an excellent option for HR compliance services.

2. Zenefits

Zenefits offers a comprehensive, all-in-one platform that assists with HR compliance by integrating HR, benefits, payroll, and time-tracking. The platform provides a Compliance Assistant feature automatically monitors essential compliance dates and deadlines.

Zenefits provides comprehensive tools for HR compliance, including hiring, onboarding, benefits, performance management, and payroll, making it a reliable choice for businesses of all sizes.

Their customer service is exceptional, and their interface is user-friendly. With its robust technology and flexibility, Zenefits is a top contender in the whole HR consulting and compliance service sector.

3. ComplyRight

ComplyRight is a dedicated HR compliance service that caters to the needs of small and medium-sized businesses. They specialize in providing solutions to help businesses navigate the complexities of employment laws.

ComplyRight stands out due to its focus on providing easy-to-use tools and resources. Their platform includes cloud-based applications for tracking and managing compliance tasks, interactive training modules to educate employees on key compliance issues, and downloadable legal forms and templates.

In addition to its digital resources, ComplyRight provides expert support to assist businesses in maintaining compliance. They offer consultation services, audit support, and even handle filing certain compliance-related tax forms, making them a comprehensive solution for HR compliance.

4. ADP

ADP provides an extensive range of HR compliance services and solutions. Their offerings include payroll compliance, employment tax, tax credits, employment verification, wage garnishments, unemployment claims, and more.

They have a robust technology platform backed by experts in the field, providing a combination of service and software that adapts as laws change. Their analytics tools provide invaluable insights for decision-making and strategic planning.

ADP’s comprehensive approach to HR compliance and its reputation for reliability and accuracy make them a strong contender in the HR compliance service industry.

5. Paycor

Paycor is another formidable player in the HR services industry, with a strong commitment to providing comprehensive compliance services. Their approach to compliance management is rooted in providing personalized solutions and resources to clients of all sizes.

The strength of Paycor lies in its blend of technology and hands-on consulting. Their HR platform is designed to simplify compliance tasks, offering features like automated compliance checks, real-time updates, and intuitive reporting tools.

But technology is only part of Paycor’s approach. They complement their digital offerings with a team of HR professionals ready to provide advice and guidance. Paycor’s team works closely with clients, assisting in managing the complexities of labor law compliance, benefits management, and many other compliance-related areas.

6. TriNet

With a rich history and high reputation, TriNet offers wide-ranging solutions in the HR services industry. Among their services, compliance support takes a special place. They cater to many areas, such as risk mitigation, benefits, payroll, and employment law compliance. 

TriNet’s expert guidance on intricate HR subjects sets it apart, making it a reliable ally for firms eager to maintain high regulatory standards. The service comes bundled with robust technology and an excellent customer service experience. 

Their solution simplifies HR functions, assisting in payroll processing, benefits administration, and risk and compliance. TriNet enables businesses to focus more on growth and less on administrative tasks by dealing with these time-consuming tasks. 

7. Insperity

Insperity‘s HR solutions are specifically designed to optimize productivity while minimizing risk. They offer a comprehensive suite of compliance services that include employee dispute resolution, employment practices, liability insurance coverage, and governmental compliance assistance. 

With over three decades of experience in the field, Insperity delivers personalized HR solutions, ensuring their clients’ unmatched level of support. Their compliance services are backed by risk management expertise that helps businesses navigate regulatory challenges and avoid legal pitfalls. 

This combination of extensive experience and a comprehensive range of services makes Insperity a go-to solution for many businesses.

8. Justworks 

A comprehensive, all-in-one platform, Justworks, makes HR, payroll, benefits, and compliance management more straightforward for businesses. The platform offers various support services, such as regulatory compliance, payroll tax filing, and employment eligibility verification. 

Its platform’s user-friendly design simplifies the management of these tasks. With its hassle-free, intuitive interface, businesses can streamline HR processes efficiently. 

Justworks’ transparent pricing and comprehensive offerings make them a highly competitive option for businesses looking to outsource HR tasks.

9. Paychex

Offering a multitude of HR services, Paychex stands out with its thorough compliance support. They offer payroll management, hiring and onboarding services, and employment law compliance. 

Paychex’s dedicated compliance professionals ensure they stay on top of changing regulations to assist businesses in adapting and avoiding penalties. With a customer-friendly platform and a history of reliable service, Paychex is an excellent choice for businesses seeking HR compliance services. 

Beyond compliance, Paychex’s offerings cover other essential HR areas, such as employee benefits and insurance, making it a comprehensive solution for businesses. 

10. Workday

Offering a spectrum of HR management and compliance services, Workday focuses on providing an integrated system for businesses to manage their HR needs. 

Workday’s solutions cover various HR tasks, from workforce planning and talent acquisition to payroll and benefits. Their compliance solutions are tailored to help businesses confidently navigate regulations. 

The cloud-based platform combines finance, HR, and planning into one system, promoting efficiency and data visibility. This, along with their powerful analytics and reporting capabilities, makes Workday a worthwhile consideration for businesses of all sizes.

The Benefits of Hiring an HR Compliance Service

Hiring an HR Compliance Service offers businesses a wide range of benefits that go beyond simple legal protection. Here, we delve deeper into these advantages and how they can contribute significantly to your business’s growth and success.

1. Risk Reduction

Firstly, and most crucially, HR Compliance Services significantly reduce the risk of legal complications arising from non-compliance. Non-compliance with labor laws can result in hefty fines, penalties, or even legal suits, which can prove costly for your business. 

An expert HR compliance service ensures that your business practices align with federal and state laws, shielding you from these pitfalls.

2. Time and Resource Efficiency

An often overlooked benefit of using HR Compliance Services is the time and resources it saves. HR compliance tasks can be time-consuming and intricate. By outsourcing these responsibilities, your in-house team can focus on more strategic aspects of HR, like talent development, employee engagement, and other initiatives that drive productivity and business growth.

3. Expert Knowledge and Guidance

HR compliance services bring with them a wealth of expert knowledge and guidance. The regulatory landscape constantly evolves, and keeping up with these changes can be challenging. 

These services have dedicated experts who stay abreast of these developments, ensuring your business remains compliant. This provides peace of mind and negates the need for extensive in-house training to stay updated with these changes.

4. Improved HR Practices

HR Compliance Services often assist in developing comprehensive human resources policies and procedures that are compliant and tailored to your unique business needs. 

They can help develop a comprehensive employee handbook, draft contract agreements, and design fair, transparent performance management programs and systems that align with the best practices. This results in an improved organizational culture and a fair and inclusive workplace that can attract and retain top talent.

5. Employee Confidence and Trust

By ensuring compliance and fairness in all HR practices, these services can help boost employee confidence and trust in your organization. When employees know that their rights are being upheld and that policies are designed with their best interests in mind, it enhances their job satisfaction and morale, improving productivity and reducing turnover.

6. Strategic Decision-Making Support

Many HR compliance services provide businesses with data and insights that support strategic decision-making. This can include data on labor law trends, industry-specific regulations, diversity and inclusion metrics, and other critical information that can inform HR and business strategy. 

Such insights can be invaluable in shaping your strategic goals and maintaining a competitive edge in the market.

Is Hiring an HR Compliance Service Worth It?

Undoubtedly, the saved peace of mind, time, and resources, coupled with improved HR practices and policy development, makes hiring an HR compliance service a worthwhile investment for most businesses.

It helps your business adapt quickly to changes in employment law. HR compliance experts stay updated on new laws, interpret them for your specific business, and help implement necessary changes. This prevents legal issues and safeguards your company’s reputation. It’s more than an investment; it’s a key business partner that helps your company grow.

Frequently Asked Questions (FAQs)

Before we wrap up, let’s address some common questions about HR compliance services.

What does an HR compliance service do?

An HR compliance service assists businesses in adhering to labor laws and regulations. This includes ensuring HR practices are legal, ethical, and in line with current laws, establishing standard operating procedures, and developing fair policies and practices.

Can an HR compliance service save my business money?

Yes. By ensuring your business is compliant with labor laws, an HR compliance service can help you avoid costly penalties and potential lawsuits. They also save time and resources by managing complex HR tasks.

How do I choose the best HR compliance service?

When choosing an HR compliance service, consider factors like your business size and industry, the service’s expertise and reputation, the range of services offered, customer service quality, and pricing.

Do I need an HR compliance service for a small business?

Yes, even small businesses can benefit from HR compliance services. They can help you establish sound HR practices, remain compliant with labor laws, and protect your business from legal issues.

Josh Fechter
Josh Fechter is the founder of HR.University. He's a certified HR professional and has managed global teams across 5 different continents including their benefits and payroll. You can connect with him on LinkedIn here.